Res 2025-110 authorizing a Professional Services Agreement with Alpha Facilities Solution for the comprehensive assessment of city facilities, to include the San Marcos Regional Airport

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Docusign Envelope ID:494EA4AD-341A-4F79-A86F-A35BAC4AE353 11. Site Improvements: G20: G2010 Roadways, G2020 Parking Lots and G2030 Pedestrian PavingVehicular and Pedestrian Pavements (Immediately adjacent to the facilities receiving services) Assessment of G2010, G2020 and G2030 includes a visual inspection of the surfaces and associated curb,gutters and drainage inlets. These include visual inspections and will not require the removal of the associate grates or man hole lids. G2040 Site Development will include the visual assessment of all property fencing and gate systems to document deficient conditions where they exist and to create renewal schedules for the fencing systems at the system level. Site lighting systems will be assessed from a perspective of functionality only. City staff will be available to turn on the lighting systems so that non-functioning systems can be documented. A photometric study to determine adequacy of existing lighting systems is NOT included.We will also include inspections of current retaining walls and raised planter boxes.We will document deficient conditions and develop renewal schedules for these elements. Building and parking lot signage will be included as visual inspections to confirm that the signage exists and is securely fastened. D2050 Landscaping will include the visual assessment of all site drainage to ensure that positive drainage is occurring away from the facilities. We will also include visual inspections of any observed site drainage inlets or catch basins to document deficient conditions. Irrigation system inspections will include the visual observation of irrigation systems while in operation to document any deficiencies as well as leaks observed within the systems. A city provided resource will be responsible for turning on the systems and advancing through the zones as part of this work effort. Assumptions Client will provide mechanical room keys (when escorts are not available),floor plans and copies of maintenance logs as requested to support the project. Definition of Data and Data Collection Standards We will assist in defining facility condition data standards and collection standards. We will also use these standards to assess and report conditions for the property elements noted above. Digital Photographs Digital photos will be captured and used for internal quality control purposes. Photos will be captured for building identification and documentation of asset and system conditions. Select photos will be used within the narrative reports; however, all photos will be made available through a Share Point site for the client's convenience. Geo-Location services will be turned on so that Geotag metadata can be captured with the photos. City of San Marcos will provide the required WiFi hotspots for the connectivity required. Corrective Action Recommendations and Costing Using our internal capital planning software budgets will be provided for deficient conditions identified during the facility condition assessment. Parametric cost estimates are based on nationally recognized estimating data such as RSMeans. Deficiency Prioritization We understand the reduction of the current backlog of maintenance items to be a multi-year task, and we must be able to assign a priority to each deficiency. Before data collection begins, we will work with you to establish prioritization standards. Data Analysis and Reports Facility Condition Index(FCI) We will develop an, FCI to quantify the deficiencies in each building. Our data is used to report the relative condition of buildings using a ratio of needed repairs (NR) over current replacement value (CRV)for the facility condition index(FCI).This ratio will allow you to sort your facilities into a list of"worst first."This list will become a powerful document when planning and prioritizing remediation. FCI = {Needed Repairs }x 100 (CRV) 2