Ord 2009-078 - Laserfiche WebLink

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9. Centralize and manage all funding requests of City funds by outside agencies or groups with a single City department. This is especially pertinent for Hotel Occupancy Tax recipients to ensure the funds are distributed efficiently, while minimizing the ability for double- dipping. Establish a vehicle to evaluate Hotel Occupancy Tax recipients on a quarterly basis. 10. The City Council should consider participating in a workshop session with an outside consultant who has experience and expertise in municipality board, commission, and task force formation, structure, and management. Categories of Board and Commission Recommendations: In keeping with the City Council's direction, the Commission has made a list of recommendations concerning the continuation of City boards and commissions. The Commission's recommendations are made in the following categories: 1. Continue with No Change: These boards are functioning effectively and should be continued without any adjustments in purpose or structure. 2. Consolidate: The functions of these boards are compatible with another board and can be streamlined if combined. 3. Convert to a Sta Advisory Board: Boards recommended for conversion to Staff Advisory Boards currently have the primary function of providing recommendations about operational matters to City departments related to programs and maintenance and development of facilities. City Directors would make appointments using volunteer forms available through the City Clerk's office. Staff Advisory Boards would hold posted meetings under the Texas Open Meetings Act. Terms would continue at the currently designed tenure. 4. Convert to a Task Force: These boards have a short term and specific focus that will end when their task is complete. The City Council would define the purpose, tenure, and appoint members to the task force. 5. Retire: These boards have fulfilled their legal statutory mission and should be retired. •