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CO.POL.01 Council Technology Acquisition Policy <br /> Effective Date: 05/11/2021 <br /> Purpose <br /> This policy defines guidelines, expectations and responsibilities for the procurement and use of <br /> technology and aligns a hardware standard for our Mayor and Council Members with the City's current <br /> standards. <br /> Applicability <br /> Mayor and Council Members during their term on City Council. <br /> Policy Statement <br /> At the request of the Council Member the City will provide an appropriate technological <br /> device to facilitate their public service responsibility. Devices will be selected from the <br /> Council approved hardware catalog and will follow IT standards for hardware and <br /> software specifications.All City purchases will follow local &state purchasing <br /> regulations. <br /> Council Member Laptop or Tablet <br /> Council Member will have the choice of requesting a City-owned laptop or they may use their monthly <br /> Council compensation stipend for unreimbursed expenses to purchase a Council Member-owned laptop. <br /> • For a City-owned laptop or tablet,the City will purchase and provide a device <br /> selected from the approved hardware list(See Council approved hardware <br /> catalog)that will include:the latest operating system, mobile device <br /> management security software, and any additional software needed to fulfill <br /> their duties while in office. Remote Access support software will be optional. If <br /> software is declined,the Council Member will have to bring the physical device <br /> to the IT office for technical support. Council Member's access and use will <br /> adhere to the Council Member Electronic Use Policy. <br /> • For a Council Member-owned laptop or tablet purchased through the Council <br /> Member's monthly compensation stipend,the City will not purchase or provide <br /> licensed software or hardware support.The IT Department will be limited to only <br /> installing and assisting with the virtual desktop connection software to allow the <br /> Council Member to remotely access the city provided virtual desktop. <br /> • During a Council Member's term, he or she will have the ability to participate in <br /> discounted technology programs that are provided to the City. These programs <br /> include the purchase of both hardware and software.To find out more about <br /> these programs, Council Member's will need to contact the City Clerk's office <br /> and request a list of the current programs. <br /> Note: During Council meetings held within the Council Chambers, Council Members are not obligated <br /> nor required to bring any additional technology to use during meetings.The City provides each <br />