Res 2010-002 - Laserfiche WebLink

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for the approval of governmental authorities having jurisdiction over the Project. 1. 1.3 Perform general administrative duties associated with the Project, to include monitoring/reporting, agendas /minutes, scheduling, general correspondence, office administration, and invoicing. The Engineer will prepare and submit monthly progress reports and invoices to the City for review and approval. 1.1.4 Maintain an "issues list" identifying the date the Project related issues become known, the person(s) responsible for solution(s), date solution(s) will be provided, and final resolution of the issue. 1.1.5 Participate in meetings with the City to include: a) One initial kickoff meeting; and b) No less than one progress meeting per month. 1.1.6 Meet with the City's Project Manager periodically or as needed to update the City on the progress of work. 1.1.7 Head the Project team and coordinate the integration of preliminary design issues, surveying, right of way issues, traffic control issues, utility engineering issues, ADA compliance, permitting, and other services as previously approved and as applicable to the preliminary design phase. 1.1.8 Ensure that no reports, maps, or other documents produced in whole or in part under this Agreement will be the subject of an application for copyright by or on behalf of the Engineer. 1.2 TASK 2 — FINAL DESIGN The Engineer performed preliminary design tasks under a previous agreement which resulted in the development of a Preliminary Engineering Report ( "PER "). The Engineer has provided this PER to the City. This task includes the preparation of plans, specifications for insertion into bid -ready contract documents and a final construction cost estimate. The Engineer will: 1.2.1 Conduct a public meeting to inform citizens of the results of the PER ( "PER ") prior to starting the final design. With the City's assistance, the Engineer will notify affected residents by mail of the meeting date, time, location and proposed scope of the Project. The Engineer will document all concerns expressed at the meeting and incorporate the concerns into the design as directed by the City. 1.2.2 Prepare detailed plans /construction drawings for the Project to include general drawings; plan and profile drawings; a title sheet; location and vicinity maps; legend and abbreviation sheets; special and standard Project details; site plans; survey control layout and survey data; index to drawings, City of San Marcos General Construction Requirements and Notes, traffic control plan, signage and pavement marking plan, erosion control plan, and other pertinent 3