Res 2010-002 - Laserfiche WebLink

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1.2.24 Conduct meetings with the City and other interested parties twice monthly or as needed to review and update the City on the progress on the Project. The Engineer will prepare meeting agendas for each meeting and distribute meeting minutes within five calendar days of each meeting. 1.2.25 Ensure that no reports, maps, or other documents produced in whole or in part under this Agreement will be the subject of an application for copyright by or on behalf of the Engineer. 1.2.26 Provide the following deliverables for this Task: a) Two reproducible documents, one in Pdf. format and one in CAD format, and three hard copies of all PS &E documents. All plans will be full size (24" x 36 "). All scalable plans will have a graphic scale -bar on each individual sheet; b) One reproducible document in Word format, one pdf file and three hard copies of the completed final Bid Items and Specifications; c) Provide a final sealed cost estimate to the City in Pdf. and Word or Excel format; d) All design documents, including all master CAD design files, sheet files, calculation files (including hand calculations, spreadsheet calculations, drainage input/output, quantities, etc) and any other documentation related to the project design. The Engineer will supply these documents in electronic format. 1.2.27 With direction from the City, facilitate and respond to public input throughout the final design phase. 1.3 TASK 3 - BIDDING AND CONSTRUCTION ADMINISTRATION The Construction phase of this Project will commence with the award of the construction contract and will terminate when the City accepts the Project. The Engineer will: Bidding 1.3.1 Assist the City in the distribution of the bid documents to prospective bidders and the issuance of addenda (if any) following the City's prior approval. 1.3.2 Assist the City in obtaining bids, tabulating bids, preparing bid tabulation forms, and in awarding the contract for construction following the City's approval of the construction contract documents and of the latest detailed final cost estimate of the Project. 1.3.3 Assist the City in the issuance of addenda (if any), and in conducting the pre -bid conference with potential bidders. During the pre -bid conference, the Engineer will describe the scope of work, answer pertinent questions of potential bidders and City staff, address requests for additional information and make all necessary clarifications and interpretations of the construction contract documents. 1.3.4 Assist the City in reviewing all bids, the Statement of Bidder's Qualifications, financial statements of bidders, lists of bidders' proposed subcontractors, and all other documents required 6