Res 2003-202 - Laserfiche WebLink

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Manager and authorized representative to act on the City's behalf with respect to this Agreement. 2.3 Examine documents and information submitted by the Contractor and promptly render responses to Contractor on issues requiring a decision by the City. 2.4 Provide the Contractor with a weekly e-mail notification detailing the file(s) transmission for that week. 2.5 Provide the City seal to the Contractor in ajpeg, tifor acceptable desktop publishing format for use in generating utility billing documents and delinquent notices. 2.6 Maintain a postage deposit with the Contractor equal to the amount of two months average postage costs which will be accessed by the Contractor to mail City bills and notices. The initial deposit will be calculated based on proj coted postage costs. Changes in the amount requested by the Contractor must be supported by volume of mailing, postage costs and usage reports. 2.7 Bear all costs incident to this Article. ARTICLE 3 REIMBURSABLE EXPENSES 3.1 Reimbursable expenses, including, but not limited to such things as expenses for reproduction of documents, auto travel mileage, delivery charges, long distance communications, and freight are not included in the Contractor's basic services compensation. Contractor will not incur any reimbursable expenses without prior written authorization from the City. ARTICLE 4 PAYMENTS TO THE CONTRACTOR 4.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES Payments for Basic Services will be made to Contractor monthly following receipt by City of Contractor's inVoices and appropriate payment requisitions. The amounts of these invoices will be based upon the number of bills, delinquent notices and inserts mailed by the Contractor from the previous month, in accordance with Article 12 of this Agreement, less any disputed amounts, pending resolution thereof. 4.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES Payments on acCount of the Contractor's Additional Services as defined in Section 1.9 will be made monthly upon presentation of the Contractor's statement of services rendered or expenses incurred, less any disputed amounts, pending resolution thereof and an Authorization of Change in Services form executed by the Contractor and the City.