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l aOFFICE MEMORANDUM ' C. J. Webster, City Manager FROM: Ray V. Kotowski, Director of Public Works Albert Sierra, Community Development Director SUBJECT: Westover Bid DATE: February 23, 1978 1 1 RE: As you are aware, only one bid was received for our proposed Westover Project. This bid was in the amount of $1,555,136.59. The total appropriation for the Westover Project was $1,250,000.00. Out of this amount, $75,000.00 has been spent for the utility adjust- ment on Franklin and Hazelton. The balance left is $1,185,000.00. We have reviewed all three years of Community Development funding and through savings incurred in some of the completed projects we have generated a total amount of $58,000.00 of uncommitted funds. Further, there presently exists an amount of $60,000 which is an uncommitted contingency remaining in the Sunset Acres Project and the Confluence II Project. These funds, when added to the funds remaining in the Westover Project, yeild a total of $1,303,000, or $252,136.59 short of the bid amount- I It is our recommendation that the shortage of $252,136.59 be made up from the ,$750,000.00 committed to this Bishop Street Project. Further, we expect to generate some savings through change orders, amounting to $30,000. This savings can be carried on the contingency on this contract. We recommend the transfer of funds from the Bishop Street Project to the Westover Project because of excessive delay anticipated in this implementation of the Bishop Street Project. There are technical problems that must be resolved before going to contract, and all necessary rights- of-way and easements must be acquired before going to contract. It is our assessment that the delays will be well over one year. We recommend approval of the Westover Project under the framework outlined above. Abert' rra, Community Development Director V 1 ?; Ray V. Kotowski, P.E. Public Works Director 75 RK/tlC