Res 2008-108 - Laserfiche WebLink

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i) Assist in providing general overall supervision and provide advisory services is to the appropriate City staff who are responsible for holding the Election(s). j) Provide the City with final copies of tabulation reports pertinent to City election results. k) Perform other services as may be necessary for the conduct of each election. 1) Remit to the City a detailed invoice listing expenses incurred by the Officer in conducting the election. NOTHING IN THIS AGREEMENT IS INTENDED TO LIMIT THE DISCRETION OF THE OFFICER IN THE EXECUTION OF HER DUTIES. IT IS FOR THE OFFICER, IN THE EXERCISE OF REASONABLE DISCRETION, TO DETERMINE HOW THE EFFORTS OF HER OFFICE SHOULD BE ALLOCATED THROUGHOUT THE COUNTY. Article 2. City's Duties and Services. For each election the City will: a) Prepare and adopt all orders and resolutions pertaining to the City necessary to conduct the election. b) Prepare and publish all required City election notices. c) Deliver to the Officer as soon as possible, but not later than legally required before the election, the issues that are to be included on the ballot or ballot labels with the exact form, wording and spelling that is to be used. • d) Provide the services necessary to translate any election documents into Spanish. e) Pay any additional costs incurred by the Officer if a recount for an election is required, or either Election is contested in any manner. f) Provide technical assistance as requested by the Officer. Article 3. Administration. The Officer will be responsible for administering this Agreement and providing supervisory control and command over all agents, officers, and other personnel performing services pursuant to this Agreement. The contact person and representative for the Hays County Elections Office is the Officer, or her designee, and the contact person and representative for the City is Sherry Mashburn, City Clerk. Article 4. Term; Termination. The term of this Agreement will commence on August 5, 2008 and will renew automatically each year on this date unless terminated by either party. All the remaining terms and conditions of this Agreement will remain in full force and effect except for the costs incurred by the Officer for conducting any City election. The City and the Officer will negotiate the costs associated with future renewals and the costs will be included each year as an amendment to this Agreement. The option to renew requires the mutual • 2