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RFA 210 -006 3. Describe the process for processing of checks remotely. Since the WFED service only requires a properly formatted input file to be transmitted to Wells Fargo Bank, the front -end payment processing architecture is flexible. Various check imaging solutions can be integrated by the City or their vendor into their payment receiving and posting systems and operations, including remittance processing or point -of -sale capture. With Wells Fargo's proprietary Smart Decision Service, Wells Fargo will convert any of the City' eligible checks to ACH, Accounts Receivable Check (ARC) or Back Office Conversion (BOC) debits. Simply notify your customers through a posted or mailed notice, and we'll use our industry- leading decision engine to identify eligible items and do the ACH conversion for you automatically. The City will see one deposit credit for all items in their deposit, and have access to integrated deposit detail and returned item reports on the CEO portal. 4. Can batches be prepared and forwarded at multiple times during the business day? What is the final cut -off time? Are there any limitations on batch size? Limit on number of transmissions per day? Deposit checks anytime, anywhere. Desktop Deposit® service allows our customers to make deposits from any business location regardless of whether there's a physical bank location in the geographical area. Additionally customers will see an extended deposit deadline for same day ledger credit of 9:00pm CT. Customers are. now free to choose their financial services provider with the set of services that best fit their business rather than based on geography. Processing (sending deposits) can be done upon receipt or as a batch. Deposits are balanced at time of transmission online and deposit reporting is available through the Commercial Electronic Office (CEO) Desktop Deposit report. There is no limitation on number of checks per day but there is a limit of 299 checks in a batch. 5. If a check is accepted and subsequently returned by the bank, what obligations does the City have? The bank? How will collection be made? The Desktop Deposit service application will monitor for image quality and duplicative MICR lines within a deposit as the checks are processed. The user will receive an error message if an image is not acceptable or if an item seems to be a duplicate. The Panini scanner sprays "Electronically Deposited" on the back of the check, which is a visual clue to your employee that the check has already been scanned. During the review process, the image is visible to the employee who has the options to re -scan the item or to delete the item from the deposit if they determine the image is not acceptable. We recommend that you place the scanned checks in a tamper evident bag to prevent accidental re- scanning and reduce the risk of fraud. In addition, Wells Fargo has established an Electronic Deposit Center —a team of specially trained professionals to monitor incoming electronic deposit files. This team will: • Validate electronic files • Review large dollar deposited items