Res 2010-078 - Laserfiche WebLink

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RFA 210 -006 2. OPTIONAL SERVICES The proposal will include a response to each question in this section and all fees associated with the service will be shown in Attachment "C ". If the service is not available respond as "Not Available ". The City continues to investigate new services for inclusion under the Services contract. These services are not currently required but will be evaluated in terms of availability, feasibility, service levels, services provided and charges for current, or future, use under the contract. The City will make its determination after receipt of the bids as to whether a particular service will be used initially or at all. If the service is initiated later in the contract period the services and charges stipulated in the successful applicant's application will be applied. If the applicant currently does not offer the service but is planning to offer the service during the projected contract period, the applicant will so stipulate along with the anticipated date of activation. A. PAY CARDS - STORED VALUE CARDS The City currently does not utilize stored value cards but may consider it during the contract period especially for payroll. Users must have the ability to use the cards at point -of -sale as a debit card and /or for cash withdrawals at financial institutions and ATMs. The purchasing ability of the cards must be limited to the stored value of the card. The City is authorized to assess fees from the user for issuing the stored value cards. The City must provide an opportunity for card holders to access the total amount of their funds either through ATM withdrawals or counter presentation without incurring a fee at the bank's own facilities. The City will be responsible for marketing the use of the program and has total discretion on the distribution of the cards. The banking institution is required to provide card holders with all processing and transaction information. Services expected from the bank would include at a minimum: - embossing, encoding and distributing cards as directed by City - provision of electronic statements to cardholders via on -line web access - administration of accounts: maintenance of accounts, application of funds, authorization of transactions, related tracking - customer service functions Provide the following information: 1. Does the bank provide pay cards or a comparable service? How long has this process been available? Wells Fargo has offered PayCard since 2005. Wells Fargo's partner, eFunds Prepaid Solutions, has offered payroll card services since 1997.