Res 2010-090 - Laserfiche WebLink

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ARTICLE 5 CONSULTANT'S RECORDS 5.1 The Consultant will keep all of its expense records in a recognized accounting format acceptable to the City and these records will be available to the City at mutually convenient times. 5.2 The City, its auditors, federal auditors, and state agencies that have monitoring or auditing responsibilities for this Agreement will have access to any books, documents, papers and records of the Consultant which are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts, copying and transcriptions. 5.3 The Consultant will furnish to the City at such time and in such form as the City may require, financial statements including audited financial statements, records, reports, data and information, as the City may request pertaining to the matters covered by this Agreement. ARTICLE 6 OWNERSHIP AND USE OF DOCUMENTS 6.1 All documents prepared by Consultant in connection with this Agreement are the property of the City whether any project related to this Agreement is executed or not. City agrees such documents are not intended or represented to be suitable for reuse for another project by City or others. Any such reuse by City or those who obtained said documents from City without written verification or adaptation by the Consultant will be without liability or legal exposure to the Consultant. 6.2 The Consultant will retain all of its records and supporting documentation relating to this Agreement, and not delivered to the City, for a period of three years except in the event that the Consultant goes out of business during that period, it will turn over, to the City, all of its records relating to the Project for retention by the City. ARTICLE 7 TERM; SCHEDULE OF WORK; TERMINATION OF AGREEMENT 7.1 The term of this Agreement begins on the effective date established in the first paragraph of the Agreement and will end upon the Consultant's completion, and the City's acceptance of all services described in this Agreement unless this Agreement is terminated under Sections 7.2 or 7.3 below. The overall schedule for this Project is based on a series of workshops beginning with the effective date of the Agreement. Each workshop spans from one to two days and includes interview sessions, walking tours, and work- sessions. Following each workshop, the Consultant will continue to develop the plan in its offices and prepare documentation at each phase. The Consultant anticipates a seven (7) month project schedule for completion of its services under this Agreement, dependant upon internal City reviews and scheduling. 7.2 This Agreement may be terminated by either party upon 15 calendar days prior written Facility Needs Assessment Agreement Final