Res 2011-057 - Laserfiche WebLink

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1.0.6 The Consultant will perform all of its services in coordination with the City. The Consultant will advise the City of data and information the Consultant needs to perform its services and the Consultant will meet with City representatives at mutually convenient times to assemble this data and information. 1.0.7 Jason Fanelli, Virginia J. Pompa, Patricia Bell Clark, John Barnes, Alex Gale, Dalia Garcia, Courtney Cuba, Michelle Hawkins and Teri J. Morgan are the Consultant's Project Representatives assigned to the Project. The Consultant will not substitute another representative for the Project unless approved in writing by the City in advance of such proposed substitution. In the event the City and the Consultant cannot agree to the substitution of a Project Representative, the City may terminate this agreement in accordance with Article 7. 1.1 TASK 1- PROTECT ADMINISTRATION The Consultant will: 1.1.1 Communication a) Provide monthly summaries of Project expenses including, amounts authorized by the City, amounts paid by the City and budget forecasting; b) Maintain status reports including contact reports of all Project activities and provide monthly status reports to the City; c) In cooperation with the City revise schedule(s) of all areas of work as required; and d) From the preliminary title research, prepare initial real property owner contact list for use in distributing letters which will introduce the Consultant to real property owners. The contact lists will include all parties having fee title or any interest rights to convey title in the subject property. 1.1.2 File Management _ a) Keep the Project and parcel files in the Consultant's office as well as provide files in digital format on a CD to the City. Upon completion of the Project, the Consultant will deliver original files to the City with a CD of the scanned copies of the files. b) Bill the City utilizing the City's standard payment requisition forms with supporting documentation; c) Maintain records of all payments to property owners including check number, amounts paid, and date paid etc., d) Maintain copies of all correspondence and records of contacts with real property owners; and e) Maintain parcel files of original documentation related to the purchase of the real property or property interests. 1.1.3 Participate in Project review meetings on a monthly basis. 1.2 TASK 2 —TITLE SERVICES The Consultant will: HDR- Victory Gardens Acquisition —North Phase 4/25/11 2