Res 2011-057 - Laserfiche WebLink

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1.2.1 Perform preliminary title searches, secure preliminary title report(s) and five -year sales data from the title company providing title insurance. The City will pay the costs associated with any preliminary title reports. 1.2.2 Secure title commitments and updates in accordance with insurance rules and requirements for parcel payment submissions. 1.2.3 Secure title insurance for all parcels acquired, ensuring acceptable title to the City and ensure that written approval is provided by the City for any exception. The City will pay the cost of the title insurance. 1.3 TASK 3— APPRAISAL SERVICES The Consultant will: 1.3.1 The Consultant will determine a recommended compensation estimate for the acquisition parcels. If applicable, the Consultant will engage a fee appraiser and coordinate with the appraiser regarding revisions, comments or additional information as may be required by the City. The Consultant will provide quality control ( "QC ") review services of the appraiser's work or licensed appraisal review services for the appraisal reports if requested, to determine consistency of values, supporting documentation related to the conclusion and compliance with the Uniform Standards of Professional Appraisal Practices. 1.3.2 Contact real property owners or their designated representative(s) to offer them the opportunity to accompany the appraiser on the appraiser's inspection of the subject real property. In addition, the Consultant will maintain record(s) of each such contact in parcel file for the Project. 1.4 TASK 4— NEGOTIATION SERVICES The Consultant will: 1.4.1 Contact and negotiate with each real property owner in an attempt to acquire the necessary right -of -way and/or easement within 60 calendar days. On the first contact, the Consultant will provide real property owners with the Texas Landowner's Bill of Rights. The Consultant will initially ask the real property owners for a donation of the proposed right -of -way and/or easement. At the City's discretion, the Consultant will tender a compensation amount to the real property owner for settlement. The Consultant will utilize forms and documents prescribed by the City in negotiations with all real property owners. In coordination with the City, the Consultant will prepare the initial offer letter, a memorandum of agreement, instruments of conveyance using the City's approved forms and any other documents required or requested by the City for the City's review and approval. The Consultant will make at least three attempts, in a timely manner, to initiate face -to -face contacts with real property owners living within 50 miles of San Marcos. If the Consultant is not able to initiate face -to -face contact with real property owners or owners live further than 50 miles from San Marcos, it will conduct negotiations via telephone, fax, email or mail. The Consultant will prepare and send an offer HDR- Victory Gardens Acquisition —[North Phase 4/25/11