Res 2011-057 - Laserfiche WebLink

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letter in a form approved by the City to each real property owner based upon the estimated or appraised value and/or the City approved value. In addition, the Consultant will respond to real property owner inquiries within two business days of each inquiry. 1.4.2 Analyze the preliminary title reports and/or commitments to determine potential title problems and cure title deficiencies. Review restrictive covenants and other land restrictions. Review corporate resolutions, affidavits, lien releases, etc. The Consultant will obtain all documents to transfer clear title as required by the City. 1.4.3 Provide a copy of the appraisal report if applicable for the subject real property exclusively to the real property owner or authorized real property owner's representative. The Consultant will maintain the original signed Receipt of Appraisal or document owner's refusal to sign. 1.4.4 In the event the terms of the easement conveyance are acceptable to the real property owner, the Consultant will obtain the appropriate real property owner signatures for the subject parcel on an instrument conveying the easement to the City, using City approved forms. The Consultant will coordinate property closings with the City and title company personnel. 1.4.5 The Consultant will initiate no less than three contacts with the real property owner. When the Consultant determines that acquisition of the property from the real property owner will not be possible, the Consultant will notify the City that an agreement cannot be reached with the real property owner. The Consultant will issue a Final Offer Letter to the real property owner in a form approved by the City. If the real property owner agrees to the conditions of the Final Offer Letter, the Consultant will obtain the signatures of the real property owner(s) of the subject parcel on an instrument conveying the easement(s) to the City. When the deadline for response by the real property owner, as established in the Final Offer Letter, has passed and the real property owner does not agree to the conditions of the Final Offer Letter, the Consultant will notify the City and prepare the condemnation package and recommend eminent domain. 1.4.6 Advise real property owner(s) of the acquisition process (which includes closing, document filings, check issuance, etc.) and the administrative settlement process. Transmit to the City any written counter offer from the real property owner(s) including supporting documentation and the Consultant's recommendation with regard to administrative settlements. 1.5 TASK 5— CLOSING SERVICES The Consultant will: 1.5.1 Coordinate with the City and title company to obtain an updated title commitment along with other forms and a certified copy of the instrument of conveyance necessary when requesting the parcel payment from the City. 1.5.2 Attend closings and confirm that conveyance and other closing documents are accurate. 1.5.3 Ensure that the title company records all original instruments immediately after closing in the respective county clerk's office including donation agreements. HDR- Victory Gardens Acquisition —North Phase 4/25/11 4