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indicated on a request for reimbursement form and liquidated no later than thirty (30) days after the end of that time period. iv) CAPCO will review all materials provided by the SUBCONTRACTOR with a request for reimbursement (Forms PT -Fl and PT -F2), and will not make a reimbursement payment unless all required items listed under Article 3 (b) 1 (i) of this Attachrnent have been provided and are deemed to be accurate. v) CAPCO shall reimburse or otherwise make payment to the SUBCONTRACTOR only for expenses incurred during the term of the Contract between CAPCO and the SUBCONTRACTOR, the term of which may not be outside of the term of this Contract. vi) CAPCO will not reimburse or otherwise make payment to the SUBCONTRACTOR for an expenditure that is not authorized under this Contract. If it is determined by either CAPCO or the TCEQ that an expenditure that was reimbursed is not an authorized expense, CAPCO shall request return and reimbursement of those funds from the SUBCONTRACTOR or, where appropriate, the application of those funds to other authorized expenses, and shall not provide additional reimbursements to the SUBCONTRACTOR until the funds are returned or are applied to other authorized expenses. 2. Documentation required. In general, expenditure documentation to be maintained by the SUBCONTRACTOR should be whatever is necessary to show that the work was indeed performed and that the expense was, in fact, incurred. In addition, the documentation should also support the fact that the expenditure was reasonable and necessary to this Contract. Documents that should be maintained, as appropriate for the expense, include but are not limited to the following: i) SalaryfWages - Time sheets that have been signed and approved. ii) Travel - Documentation which, at a minimum, is consistent with State Travel Regulations. The purpose of the travel should be documented and supported with actual receipts for hotel accommodations, public transportation receipts, airline receipts, etc. iii) Equipment - Purchase orders, invoices, and canceled checks. iv) Supplies - Purchase orders (if issued), invoices, and canceled checks. v) Contractual - All of the above plus documentation that the costs were reasonable and necessary. The same standards should be applicable to subcontractors. 3. Additional Documentation. If requested by CAPCO, the SUBCONTRACTOR agrees to provide to CAPCO the additional expense records and documentation materials, as listed in Section (b) 2 of this Article and appropriate for the expense, for the time period requested by CAPCO, except that the SUBCONTRACTOR will not be asked to submit records that have already been provided to CAPCO with a Financial Status Report. CAPCO will provide reasonable time for the SUBCONTRACTOR to comply with a request for additional records. If CAPCO requests to review additional records to be provided by the SUBCONTRACTOR under CAPCO's financial monitoring program, CAPCO will review those records and provide the SUBCONTRACTOR a written summary of the findings of that review. CAPCO CAPCO FY2003 Solid Waste Interlocal Contract 6