Res 2011-094 - Laserfiche WebLink

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5.2 The City, its auditors, federal auditors, and state agencies that have monitoring or auditing responsibilities for this Agreement will have access to any books, documents, papers and records of the Contractor which are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts, copying and transcriptions. 5.3 The Contractor will furnish to the City at such time and in such form as the City may require, financial statements including audited financial statements, records, reports, data and information, as the City may request pertaining to the matters covered by this Agreement. Any information provided pursuant to this subsection will be held in strict confidence to the extent permitted by applicable law. ARTICLE 6 OWNERSHIP AND USE OF DOCUMENTS 6.1 All documents prepared by the Contractor for the City in connection with this Agreement are the property of the City whether any project related to this Agreement is executed or not. The City agrees such documents are not intended or represented to be suitable for reuse for another project by the City or others. Any such reuse by the City or those who obtained said documents from the City without written verification or adaptation by the Contractor will be without liability or legal exposure to the Contractor. 6.2 The Contractor will retain all of its records and supporting documentation relating to this Agreement, and not delivered to the City, for a period of three years except in the event that the Contractor goes out of business during that period, it will turn over, to the City, all of its records relating to the Project for retention by the City. ARTICLE 7 TERM; TERMINATION OF AGREEMENT 7.1 The term of this Agreement begins on the effective date established in the first paragraph of the Agreement and will include the period of installation and activation of services and an additional two (2) year period after final acceptance of the Project. Such final acceptance will be documented in writing by the City and this acceptance will fix the date for the commencement of the initial two year term. This Agreement will automatically extend for eight (8) additional one (1) year terms, provided all terms and conditions of this Agreement, including rates, remain in full force and effect except for the contract period being extended. The City reserves the right to not to extend the contract and notify the Contractor by issuing a written notice no later than one hundred and twenty (120) calendar days prior to the expiration of the contract. The total period of this contract, including all extensions as a result of exercising this option, will not exceed a maximum combined period of ten (10) years. Telecommunications Services Agreement 2011 13