Res 2011-094 - Laserfiche WebLink

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2.2 Designate Stacy Malone, Technology Services Support Technician as the initial City representative authorized to act on the City's behalf with respect to this Agreement. The City may, at its sole option, substitute another City representative with prior notice to the Contractor. The City will examine the documents and information submitted by the Contractor and promptly render responses to the Contractor on issues requiring a decision by the City. 2.3 Provide access to and make all necessary provisions for the Contractor to enter public and private property as required for the Contractor to perform its services under this Agreement. 2.4 Bear all other costs incidental to this Article. ARTICLE 3 REIMBURSABLE EXPENSES 3.1 All reimbursable expenses, including such things as expenses for auto travel mileage, delivery charges, long distance communications and freight are included in the Contractor's Basic Services compensation. ARTICLE 4 PAYMENTS TO THE CONTRACTOR 4.1 PAYMENTS FOR BASIC SERVICES The City will pay the Contractor on a monthly basis following receipt by the City of the Contractor's invoices showing expenses for materials and supplies and any other reimbursable expenses if applicable. The Contractor will base its invoices on the unit costs included in Attachment C, less any disputed amounts, pending resolution thereof. 4.2 PAYMENTS FOR ADDITIONAL SERVICES The City will pay the Contractor for Additional Services as defined in Section 1.2 monthly upon presentation of the Contractor's statement of services rendered or expenses incurred, less any disputed amounts, pending resolution thereof and an ACIS form executed by the Contractor and the City. ARTICLE 5 CONTRACTOR'S RECORDS 5.1 The Contractor will keep expense records related to reimbursable expenses in a recognized accounting format acceptable to the City and these records will be available to the City at mutually convenient times. Telecommunications Services Agreement 2011 12