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<br />will be made monthly upon presentation of the Consultant's statement of services <br />rendered or expenses incurred, less any disputed amounts, pending resolution thereof, <br />and an Authorization of Change in Services form executed by the Consultant and the City. <br /> <br />ARTICLE 5 <br />CONSULTANT'S RECORDS <br /> <br />5.1 All expense records of the Consultant will be kept on a recognized accounting basis <br />acceptable to the City and will be available to the City at mutually convenient times. <br /> <br />5.2 The City, its auditors, federal auditors, and state agencies that have monitoring or <br />auditing responsibilities for this Agreement will have access to any books, documents, <br />papers and records of the Consultant which are directly pertinent to this Agreement for the <br />purpose of making audit, examination, excerpts, copying and transcriptions. <br /> <br />5.3 The Consultant will furnish to the City at such time and in such form as the City <br />may require, financial statements including audited financial statements, records, reports, <br />data and information, as the City may request pertaining to the matter covered by this <br />Agreement. <br /> <br />ARTICLE 6 <br />OWNERSHIP AND USE OF DOCUMENTS <br /> <br />6.1 All documents prepared by the Consultant in connection with this Agreement will <br />become the property of the City whether any project related to this Agreement is executed <br />or not. The Consultant will provide all documents to the City in digital format compatible <br />with Microsoft Office and Microstation software. <br /> <br />6.2 The Consultant will retain all of its records and supporting documentation relating <br />to this Agreement, and not delivered to the City, for a period of three years except in the <br />event that the Consultant goes out of business during that period, it will turn over, to the <br />City, all of its records relating to the Project for retention by the City. <br /> <br />6.3 The Consultant will not reuse or distribute any documents or information <br />developed by it under this Agreement to third parties without the written consent of the <br />City. <br /> <br />6.4 The Consultant will keep a record of all correspondence, documents and <br />information related to this Agreement in good order and available at all times to the City. <br />This record will be provided to the City promptly upon any termination of this Agreement. <br /> <br />4 <br />