Res 2007-051 - Laserfiche WebLink

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3.2.3 If the lowest bona fide proposal, after all attempts to negotiate a contract for a lower cost have failed, and the proposal exceeds the Architect's most recent approved cost estimate established as a condition of this Agreement, the City will (1) give written approval of an increase in such fixed limit, (2) authorize the re-issuance of a RFP for the Project within a reasonable time, or (3) cooperate in revising the Project scope and quality to reduce the construction cost. During the development of the Project through the phases described by Article 1 of this Agreement and prior to the City's final approval of construction contract documents, the Architect will monitor the established probable construction cost in relation to the established fixed limit If necessary, the Architect will implement construction cost savings measures or otherwise endeavor to limit probable construction cost to the level of available funds set by the City. Changes requiring significant modification by the Consultant (more than 8 man hours) to previously approved technical documents in order to implement cost savings shall be an additional cost to the City to be compensated as provided in Section 1.8. ARTICLE 4 REIMBURSABLE EXPENSES. I 4.1 Reimbursable expenses, including such things as expenses for plotting, reproduction of documents, auto travel mileage, delivery charges, long distance communications, freight, and state accessibility review are not included in the Architect's basic services compensation but are included as part of the total not to exceed fee. Reimbursable expenses are to be charged to the I City by the Architect at cost + 10%. Reimbursable expenses will not exceed 30,000.00 without the City's prior written approval. ARTICLE 5 PA YMENTS TO THE ARCHITECT 5.1 PA YMENTS ON ACCOUNT OF BASIC SERVICES Payments for Basic Services will be made to Architect monthly following receipt by City of Architect's invoices and appropriate payment requisitions. The amounts of these invoices will be based upon reimbursable costs and the extent of work completed by the Architect on an hourly basis within each phase of services, in accordance with Article 15 of this Agreement, less any disputed amounts, pending resolution thereof. Invoices submitted in accordance with City policy and guidelines, that become more than 45 days delinquent, may result in stoppage of work at the Consultant's discretion. 5.2 PA YMENTS ON ACCOUNT OF ADDITIONAL SERVICES Payments on account of the Architect's Additional Services as defined in Section 1.8 will be made monthly upon presentation of the Architect's statement of services rendered or expenses incurred, less any disputed amounts, pending resolution thereof and an Authorization of Change \Ni',iwdnn r:i!!oti ...'! ~ 10 I