Res 1998-086 - Laserfiche WebLink

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::1:-i:::' :"5 a'...'3.:-de::. ::¡ the =:$::0::5::::: =:..::.::e:- '....hose bi::., ::::::::::-::-::::9 '....:::-. å:: :~: ::-:ate:-ial :e:-::-:s a:::: :;nd:::"::::$ 0: :~e i~~::a::on ::= bids, is :~e 2.0'...'e5: ' . 7:-.e sea::::' j:::. ~e:~::i is t~e ~:-e:e:-:-ed ~e:~oè :::n: :..:: p:-:..;:e, ?:-oc.::-i::g co,.st:-u:::i:H1, :.-.: ::o::::..:.::..o::s i:1 Se::. 55.35ld, :) (:..) , - - app.:./. \ i \ ::1 o:-¿e:- :::= sea::::' j:..¿:i:..::~ :0 be :easib::'e, :::e - " . :::-_0'....;.,.9 ::o:-.ditio:1s should be prese:::: (A) ,:.. complete, adequa t ~, and :-ealistic specification 0:- purchase description is available; (B) Two or more responsible bidders are willing and able to compete effectively and for the business; and (C) The [prev Hit] fNext Hitlprocurement lends itself to a firm fixed price contr the selection of the successful bidder can be made principally on the basis of price. (ii) If sealed bids are used, the following requirements apply: (,r..) The invitation fo:- bids will be publicly advertised and bids shall be solicited from an adequate number of known suppliers, providing them sufficient time prior to the date set for opening the bids; (B) The invitation fo:- bids, which will include any specifications and pertinent attachments, shall define the items or se~"ices in orde:- for the bidder to properly respond; (C) All bids will be publicly opened at the time and place prescribed in the invitation for bids; (0) A firm fixed-price contract award will be made in writing to the lowest responsive and responsible bidder. Where specified in bidding documents, factors such as discounts, transportation cost, and life cycle costs shall be considered in determining which bid is lowest. PaYment discounts '..ill onl'l be used to determine the 10"'" bid when prior experie:1ce indicates that such dis::ou:1ts are usually taken advantage of; and (E) Any or all bids may be rejected if there is a sound documented reason. (3) [Prev Hitl i)Iext ~:",1Procurement by competitive proposals. The technique of competi::ive proposals is ;-,0:-ma11y ::::n::,u::':e¿ '..ith more tha:: one source submit::ing an offer, and either a f:xe¿-price or cos:-rei~~ursement t}~e contract is awarded. It is generally used when conditions are not appropriate for the use of sealed bids. If this method is '.:sed, the following requirements apply: (i) Requests for proposals will be publicized and ide~:ify all evaluation factors and tteir rela:iv: i~portance. ,;"-;.'¡ res;:::Jnse to publicized reques:s for ;::r~posals s~all be honored to the ~aximum extent practical; (ii) Proposals will be solici::d from an adequate ~umber of qualified sources; (iii) Grantees and subg:-antees ~ill have a method for conducting technical evaluations of :h: proposals received and for selecting awardees; (iv) Awards will be made to the responsible firm whose proposal is most advantageous to the program, ~ith price and other factors considered; and (v) Grantees and subg:-a::tees ~a: ~se competitive propcsal procedures for qualifications-based ::::~-=',' ~:~1 r~:-=:<t !-:i:lprocurement of architectural/engineeri:: pro:essional services wher:by c~peti:ors' qualifications a:-e evaluated and the !T.ost qualified co~petitor is selected, subject to ::egotia~ion'of 40n 1)1':1)95:':~~~