Res 1998-127 - Laserfiche WebLink

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2,5 The City will bear all costs incident to this Article. ARTICLE 3 PAYMENTS TO THE CONSULTANT 3,1 Payments for services will be made to Consultant monthly following receipt by City of Consultant's invoices. The amounts of these invoices will be based upon the extent of work completed by the Consultant on a percentage basis within each phase of services, in accordance with Article 11, less any disputed amounts, pending resolution thereof. ARTICLE 4 AUDIT/ACCESS TO CONSULTANT'S RECORDS 4,1 The Consultant will maintain and make available for review, inspection and/or audit books, records, documents, and other evidence reasonably pertinent to performance on all work under this Contract, including negotiated changes or amendments thereto, in accordance with accepted professional practice, appropriate accounting procedures and practices at the Consultant's office. The Consultant will also maintain and make available at its office the financial information and data used by the Consultant or its designee in the preparation or support of any cost submission or cost (direct or indirect), price or profit analysis for this contract or any negotiated sub-agreement or change order and a copy of the cost summary submitted to the City and/or CAPCO. The City, CAPCO, TNRCC, the Texas State Auditor's Office or any of CAPCO's duly authorized representatives shall have access to such books, records, documents, and other evidence for the purpose of review, inspection and/or audit. During the conduct of any such review, audit or inspection, Consultant's books, records, and other pertinent documents may, upon prior conference with the Consultant, be copied by the City, CAPCO or any of its duly authorized representatives. All such information shall be handled by the parties in accordance with good business ethics. The Consultant shall provide proper facilities within the state of Texas for such access and inspection. All federal requirements governing grants (OMB and Budget Circulars A-8? or A-122, A-102 or A-110, and A-128) are applicable. 4,2 Audits conducted pursuant to this provision will be in accordance with State law, regulations and policy, and generally accepted auditing standards and established procedures and guidelines of the reviewing agency. 4,3 The Consultant agrees to the disclosure of all information and reports resulting from access to records pursuant to Section 5.1 above to the City and CAPCO. Where the audit concerns the Consultant, the auditing agency will afford the Consultant an opportunity for an audit exit conference and an opportunity to comment on the pertinent portions of the draft audit report. 4,4 Records under Section 5.1 above shall be maintained and made available during the entire period of performance of this contract and until three years from the date of final 6