Res 1998-162 - Laserfiche WebLink

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and for other similar reasons. Contractor will identify the reasons for the requested adjustment, and its impact upon the Contractor's cost of operations, in unit terms, with an explanation of the methodology used to calculate to such impact. The City may request additional information it considers necessary to evaluate the requested adjustment. The City may grant such adjustments through amendments to the Contract. If the Contractor and the City do not agree on any rate increase requested by the Contractor, the Contractor may elect to continue the Contract at the current rate or may terminate the Contract effective upon three hundred sixty-five (365) calendar days written notice. ARTICLE 4 RECORDS AND REPORTS 4.1 All expense records of Contractor will be kept on a recognized accounting basis acceptable to the City and will be available to the City at mutually convenient times. 4.2 The City, its auditors, federal auditors, and state agencies that have monitoring or auditing responsibilities for this Contract will have access to any books, documents, papers and records of the Contractor which are directly pertinent to this Contract for the purpose of making audit, examination, excerpts, copying and transcriptions. 4.3 The Contractor will furnish to the City at such time and in such form as the City may require, financial statements including audited financial statements, records, reports, data and information, as the City may request pertaining to the matter covered by this Contract. 4.4 The Contractor will file the following records and reports with the City on a monthly basis: (a) Reports of all complaints received, investigations of these complaints, and actions taken by the Contractor. (b) All monitoring and record documents required by applicable regulatory agencies. 4.5 The Contractor will retain all of its records and supporting documentation relating to this Contract, and not delivered to the City, for a period of three years except in the event that the Contractor goes out of business during that period, it will turn over to the City all of its records relating to the Project for retention by the City. ARTICLE 5 TERM OF CONTRACT 5.1 This Contract will be effective August 11, 1998 and will continue for five years until July 31, 2003. This Contract may be extended for five additional one-year periods, provided all terms and conditions remain in full force and effect except the Contract period being extended. The Contract price for any renewal period will be adjusted in a percentage amount equal to the net percentage change from the previous year in the consumer Price 10