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ORDINANCE NO. 2007 - 30 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS AMENDING ARTICLE 6, DIVISIONS 1 AND 2 OF CHAPTER 2 OF THE SAN MARCOS CITY CODE TO REVISE AND UPDATE THE CITY'S PUBLIC RECORD MANAGEMENT POLICIES AND PROCEDURES; INCLUDING PROCEDURAL PROVISIONS; AND DECLARING AN EMERGENCY RECITALS: 1. Due to the widespread use of computers and electronic storage, the City's record management policies and procedures need to be revised and updated. 2. The updates to the record management policy and procedures include consideration for the management electronically created documents, including e-mail. 3. These updated policies and procedures are in full compliance with the rules and regulations promulgated by the Texas State Library and Archives Commission. 4. The City is in the process of changing over to an electronic storage process; therefore, these changes to the Ordinance are needed so that the City Code will reflect modern practice. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS: SECTION 1. Chapter 2 of the San Marcos City Code is amended as follows (underlininq indicates added text, strikethrough indicates deleted text): Sec. 2.483 Microfilming and electronic record retention proqrams. (a) The city secretar)' clerk is authorized to microphotograph~ Gf microfilm. or scan for electronic record retention all city records in the city secretar)'clerk's custody, including but not limited to ordinances, resolutions, contracts, deeds, conveyances, notices, letters and other records. (b) Other city departments are specifically authorized to microphotograph~ Gf-microfilm~ or scan for electronic record retention in their respective departments. Sec. 2-501. Definitions. In this division: City records means all documents, papers, letters, books, maps, photographs, sound or video recordings, microfilm, magnetic tape, electronic media, or other information