Ord 2007-030 - Laserfiche WebLink

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recording media. reqardless of phvsical form or characteristic. created or received by the city or any of its officers or employees pursuant to law or in the transaction of public business, whether public access to the records is open or restricted under state law. These shall be created, maintained and disposed of in accordance with this division or procedures authorized by this division and in no other manner. Sec. 2.504. Designation of records management officer. The city secretar)' clerk, and successive holders of that office. will serve as the records management officer for the city. Each successive holder of the office shall file his name with the director and librarian of the state library within 30 days of the initial designation or of taking up the office, as applicable. Sec. 2.505. Records management committee. A records management committee consisting of the city manager, city attorney, director of finance, city secretary clerk, and the chief of police is established. The committee shall : Sec. 2.507. Duties of records management officer. (6) Study the feasibility of and, if appropriate, establish a uniform filing system and a forms design and control system for the city f7f Provide records management advice and assistance to all city departments by preparation of a manual of procedure and policy and by on-site consultation; (81) Monitor records retention schedules and administrative rules issued by the Texas sState tLibrarv and aArchives s-Commission to determine if the records management program and the city's records control schedules are in compliance with state regulations; (9~) Disseminate to the city council and department heads information concerning state laws and administrative rules relating to local government records; (W~) Instruct records liaison officers and other personnel in policies and procedures of the records management plan and their duties in the records management program; (441Q) Direct records liaison officers or other personnel in the conduct of records inventories in preparation for the development of records control schedules as required by state law and this division;