Ord 2007-030 - Laserfiche WebLink

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(~11) Ensure that the maintenance, preservation, microfilming, destruction or other disposition of the city is carried out in accordance with the policies and procedures of the record management program and the requirements of state law; (4-J.12.) Maintain records on the volume of records destroyed under approved records control schedules, the volume of records microfilmed and stored electronically, and the estimated cost and space savings as the result of such disposal or disposition; (1~) Report annually to the city council on the implementation of the records management plan in each city department, including summaries of the statistical and fiscal data compiled under subsection (13) of this section; and (15) Bring to the attention of the city manager or city council noncompliance by department heads or other city personnel '.^lith the policies and procedures of the records management program of the Local Government Records ,4,ct. Sec. 2.512. Same Implementation; destruction of records under schedule. (a) Appropriate records control schedules issued bv the Texas State Librarv and Archives Commission shall be adopted bv the records manaqement officer for use in the city. as provided bv law. Anv destruction of records of the city will be in accordance with these schedules and the Local Government Records Act. (a Q) A records control schedule for a department which has been approved and adopted under section 2.506, or 2.512(a). shall be implemented by department heads and records liaison officers according to the policies and procedures of the records management plan. (b--~) A record whose retention period has expired on a records control schedule shall be destroyed unless an open records request is pending on the record, the subject matter of the record is pertinent to a pending law suit, or the department head requests in writing to the records management committee that the record be retained for an add itional period. (S-Q) Prior to the destruction of a record under an approved records control schedule, authorization for the destruction must be obtained by the records management officer from the records management committee. Sec. 2.513. Same Destruction of unscheduled records. Sec. 2.515. Micrographics and electronic record retention proqrams. Unless a micrographics or electronic retention program in a department is specifically exempted by the city council, all microfilming or scanninq for electronic retention of records will be centralized and under the direct supervision of the records management officer. The records management plan will establish policies and procedures for the microfilming or electronic retention of city records, including policies to ensure that all