Res 2007-086 - Laserfiche WebLink

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Once approved by the City Council, the records management plan shall be binding on all offices, departments, division, programs, commissions, bureaus, boards, committees, or similar entities of the City and all municipal records shall be created, maintained, stored, microfilmed destroyed and/or disposed of in accordance with this record management plan. state law relating to the duties, other responsibilities, or record keeping requirements of a department head do not exempt the department head or the records in the department head's care from the application of this Section and the records management plan adopted under it. Said law may not be used by the department head as a basis for refusal to participate in the Records Management Program of the City of San Marcos, Texas. Section 6. DESIGNATION OF RECORDS MANAGEMENT OFFICER AND RECORDS COORDI NA TOR. The City Clerk is the official records management officer for the City of San Marcos. Upon the City Clerk's resignation, retirement, dismissal, or removal by action, the successor shall, within 30 days after being appointed by the City Council, file the successor.s name with the director and librarian of the Texas State Library and Archives Commission, as prescribed by state law. The record coordinator shall be appointed by City Clerk and approved by the City Manager and the City Council to implement and administer the city.s records management program in compliance with state law and under the supervision of the City Clerk. The records coordinator manages the records management program under the direction of the City Clerk. Section 7. DUTIES AND RESPONSIBILITIES OF RECORDS MANAGEMENT OFFICER AND RECORDS COORDI NA TOR. In addition to other duties assigned by this chapter and state law, the records management officer and records coordinator shall: (a) administer the city.s records management program and provide advice and assistance to department directors and their departments; and (b) annually recommend and prepare for approval, by the records management policy Committee, any new record retention requirements, policies and procedures for the city.s records management and disposition program; and (c) in cooperation with department directors, identify essential records and establish a records disaster and recovery plan for each department to ensure maximum availability of the records in order to re-establish operations quickly and with minimum disruption and expense; and (d) monitor records retention schedules and administrative rules issued by the Texas State Library and Archives Commission to determine if the records management program and the city.s records retention and Page 9