Res 2007-086 - Laserfiche WebLink

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disposition schedules are in compliance with state regulations; and (e) advise the city manager, the department directors, and the records management policy committee information concerning changes to state laws and administrative rules relating to city records; and (g) oversee the procedure of record inventories used by departments to ensure compliance with uniform standards over the identification, appraisal, maintenance, protection, preservation, transfer, retention, and disposition of city records; and provide appropriate forms for this purpose as necessary; and (h) ensure that the creation, maintenance, preservation, microfilming, electronic storage, destruction, and other disposition of city records is carried out in accordance with the requirements, policies, and procedures of this records management program and state law; and (i) file in accordance with state Iowa written certification of compliance with the director and librarian of the Texas state Library and Archives Commission stating that the city has adopted a records retention and disposition schedule or an amended schedule that meets minimum requirements adopted by the Texas state Library and Archives Commission, in lieu of filing the records retention and disposition schedule or amended schedule with the director and librarian; and (j) bring to the attention of the city manager, any noncompliance by a department director or other personnel with the requirements, policies, and procedures of the records management program; and (k) conduct periodic reviews of departmental record keeping practices and records retention and disposition schedules to ensure that the schedules are kept current; (I) review user requirements and system requirements to ensure that record keeping requirements and public access requirements are incorporated into the city's electronic recordkeeping systems; and (m) serve as the city.s liaison to the director and librarian of the Texas state Library and Archives Commission for records management program requirements; and (n) file any revisions to this program with the director and librarian of the Texas state Library and Archives Commission within 30 days after adoption as required by law; and (o) be responsible for the final determination of which city records will require on-site or off-site storage. Section 8. MININUM REQUIREMENTS FOR THE RECORDS MANAGEMENT PROGRAM Page 10