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<br />(a) chair the committee under the direction of the record management officer; <br />and <br /> <br />(b) ensure all policies and procedures receive approval by the City Attorney <br />prior to implementation; and <br /> <br />(c) give final approval to the daily maintenance and destruction of records <br />as necessary for the efficient management of this program in <br />accordance with approved records retention and disposition <br />schedules; <br /> <br />(d) give a recommendation annually to the committee for the approval of <br />the annual destruction of city records in accordance with approved <br />records retention and disposition schedules. <br /> <br />The committee shall: <br /> <br />(a) review and approve policy and procedural recommendations submitted <br />by the records management officer and records coordinator as necessary <br />for the implementation and administration of a records management <br />program for the city; and <br /> <br />(b) review the performance of the records management program on an <br />annual basis and propose changes and improvements if needed; <br />and <br /> <br />(c) give final approval to the annual destruction of records in accordance <br />with approved records retention and disposition schedules; <br /> <br />Section 12. DESIGNATION OF RECORDS LIAISON PERSONS. <br /> <br />(a) Each department director may designate, in writing to the records <br />management officer, a member of their department to serve as the <br />records liaison person to act as the point-of-contact for the <br />department. The department director may appoint more than one <br />records liaison person. The department director may reserve <br />the right to act as the records management person. <br /> <br />(b) A person designated as the records liaison person shall be thoroughly <br />familiar with departmental policies and activities and have full <br />knowledge of and access to all city records created and maintained <br />by the department and by all officers and employees of the <br />department. <br /> <br />(c) If a person designated as a records liaison person resigns, retires, or is <br />removed by action of the department director, the department <br />director shall promptly designate another person to fill the vacancy. <br /> <br />Page 14 <br />