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<br />Section 13. DUTIES AND RESPONSIBILITIES OF RECORDS LIAISON PERSONS. <br /> <br />In addition to other duties assigned in this program, a records liaison person shall: <br /> <br />(a) under the supervision of the records management officer and records <br />coordinator, coordinate and implement the requirements, policies, and <br />procedures of the records management program in the department; and <br /> <br />(b) disseminate information to department staff concerning the records <br />management program; and <br /> <br />(c) in cooperation with the records management officer and records coordinator, <br />coordinate the records inventory of the department; and <br /> <br />(d) verify the accuracy, content and completeness of the records inventory <br />prior to submission to the records management officer and records <br />coordinator; and <br /> <br />(e) review departmental recordkeeping practices for compliance with the <br />records management program and, in consultation with the <br />department director, identify practices that would improve for the <br />efficiency or implementation of compliance with the records <br />management program; and <br /> <br />(f) report any noncompliance with the records management program to <br />the department director in writing providing a copy to the records <br />management officer; and <br /> <br />(g) correct and re-submit to the records management officer and records <br />coordinator any records inventory that is incomplete or inaccurate; and <br /> <br />(h) obtain prior approval from the department director and the records <br />management officer for the disposition and destruction of any city <br />records. <br /> <br />Section 14. <br /> <br />RECORDS RETENTION AND DISPOSITION SCHEDULES; APPROVAL; FILING <br />WITH THE STATE. <br /> <br />The records management officer and records coordinator, in cooperation with department <br />directors and records liaison persons, shall prepare records retention and disposition <br />schedules on a department by department basis that describe, and establish the retention <br />periods for, all city records created or received by each department. <br /> <br />A records retention and disposition schedule must contain such other information regarding <br />the disposition of city records as he records management program may require. <br /> <br />Every city record identified on records retention and disposition schedule, in any <br />amendment to the schedule, or in any request for destruction of a record must be <br />specifically described. <br /> <br />Page 15 <br />