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Section 4. Disposition of E-mail Records Apply the Records Management Plan for disposition of e-mail records as it would be applied to paper records or records stored on other electronic media. E-mail records should be disposed of in accordance with the Records Control Schedules included in Section III of this Plan. NOTE: Local Schedule GR: Record Series 1000-26, correspondence and internal memoranda, states that routine correspondence and internal memoranda, such as letters of transmittal, requests for publications, internal meeting notices and similar routine matters should only be kept as long as administratively valuable (A V - after purpose of record is no longer deemed administratively valuable). III. Disaster Recovery Plan for City Records Section 1. Introduction This disaster Recovery Plan has been developed to ensure the continuity of the city's government by establishing procedures for records rescue in the event of a disaster. It describes the steps to be followed by the Disaster Recovery Team in ensuring the safety of team members, stabilizing the environment, assessing the damage, recovering damaged records, providing for restoration of those records, and minimizing loss to the City. The recovery process outlined in this plan focuses mainly on the recovery of water- damaged records. Statistics show that ninety-five percent (95%) of all disasters will result in water-damaged records; action must be taken quickly to salvage damaged materials. Mold will develop within 48 to 72 hours when temperature exceeds 750 Fond relative humidity exceeds sixty percent (60%). Action can be taken by an in-house Disaster Recovery Team to minimize water-damaged loss. Damage caused by heat, smoke, chemical spills, or infestation requires specialized salvage techniques; outside professional assistance is required for recovery from damage of this kind. Preparedness to cope with damaged records is not enough. No matter how carefully the procedures below are executed, restoration will only be partial. All City departments must take measures to prevent loss of their records. Preventive measures entail creating back-up copies of vital or important information, whether in the form of paper, microfilm, or magnetic media, and storing the copies off site. In case of disaster, a department can retrieve the backups and re-establish operation with minimum interruption. Section 2. Inventory / Priority Lists Each department, office, and area should have a list of all materials located therein, showing priority for salvage should a disaster occur. Refer to the City's Records Management Plan for identification of permanent/historical records. To simplify this procedure, assign priorities as follows: Priority 1 - Salvage at all costs; Page 21