Laserfiche WebLink
<br />g) Are the damaged items easily replaced or are they irreplaceable? <br /> <br />h) Can the records be salvaged by an in-house recovery team, or will outside help <br />be required? <br /> <br />The Disaster Recovery Team Chairman will notify the members of the Disaster Recovery <br />Team, contact any outside emergency agency or company that is needed, initiate <br />recovery procedures for water-damaged records. <br /> <br />The Records management officer and records coordinator will create an inventory as <br />records are moved. <br /> <br />Section 7. Recovery Procedures for Water-damaged Records <br /> <br />The following procedures should be conducted by departments with the supervision of the <br />Disaster Recovery Team Chairman. <br /> <br />PAPER RECORDS - Volumes to be Frozen <br /> <br />a) Clean the floor and aisles first. <br /> <br />b) Take action within 48 hours to prevent the development of mold and mildew. <br /> <br />c) Begin with the wettest materials. Handle wet paper carefully and as little as <br />possible -- it is fragile. <br /> <br />d) Dirt and mold should be removed and treated before freezing. If time does not <br />permit these activities, dirty and/or moldy books may be frozen (mud will easily <br />brush off when it is dry). Silt should be washed out immediately, as it is almost <br />impossible to remove when it is dry. <br /> <br />e) Pack materials on-site, if possible. Pack loose papers, files, or books spine down for <br />minimum damage. Wrap freezer paper around each volume (waxed side next to <br />the volume) and place in plastic crates. <br /> <br />f) If books are stuck together, do not attempt to separate them, but pack them as <br />one volume. <br /> <br />g) Pack crates one layer only, snugly enough that volumes will not slide or lean. <br /> <br />h) Wrap open books as found. Do not attempt to close open volumes or open <br />closed volumes that are wet. Do not place more than one open volume in a <br />container. <br /> <br />i) Blast freeze as quickly as possible to stabilize materials. <br /> <br />j) Keep accurate records of each container's contents and label that container. If <br />containers are sent to more than one freezer, note which container numbers are <br />sent where. <br /> <br />Page 25 <br />