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<br />retained heat. <br /> <br />d) strong fumigants used to kill molds and fungus. <br /> <br />e) Other hazards to safety of employees and property. <br /> <br />f) After the damaged items have been removed and the environment has been <br />stabilized, the area must be thoroughly cleaned. <br /> <br />g) Walls, floors, ceilings, and all furniture and equipment must be scrubbed with <br />soap and water and a fungicide. <br /> <br />h) Carpeting and especially the padding under it, should be carefully examined, as <br />mold will develop rapidly. <br /> <br />i) Removal of smoke odor and fogging with fungicides or insecticides should be <br />performed only by professionals. <br /> <br />j) Assist Departmental Staff in securing equipment and removal of water. <br /> <br />Section 6. Assessment of Damage <br /> <br />In the event of a major disaster, do not enter the building until it has been declared safe to <br />do so by the Fire Marshal or Emergency Management Personnel. <br /> <br />The Emergency Management Coordinator will survey the entire area and take extensive <br />notes (use a pencil, ink will run). Photographic records will also be made with both 35mm <br />and video cameras. <br /> <br />Disaster Recovery Team Chairman and the Records management officer and records <br />coordinator will assess the extent of damage as soon as possible. This action should be done <br />with a minimal amount of physical handling. Photographs taken by the Emergency <br />Management Coordinator will support information on damage. <br /> <br />Determination of records damage will include: <br /> <br />a) How much damage has occurred? <br /> <br />b) What kind of damage is it? <br />(Fire, smoke, soot, clean water, dirty water, heat, humidity) <br /> <br />c) Is it confined to one area or is the entire building damaged? <br /> <br />d) How much of the collection of records has been affected? <br /> <br />e) What type of records have been damaged? <br />(Documents, books, microforms, computer disks) <br /> <br />f) Are any damaged records vital? <br /> <br />Page 24 <br />