Res 2007-086 - Laserfiche WebLink

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staying in contact with appropriate department heads and assigned staff. staying in contact with outside consultants and agencies. Making certain that the initial disaster has been dealt with and that cleanup crews have begun their work. (The crew's responsibilities should be clearly defined.) Maintaining Disaster Supply Kits and making sure additional supplies are on the way. Being available to the Disaster Recovery Team and to the overall recovery operation to answer questions, to initiate subsequent phases of the recovery operation, and to determine other remedial steps. Ensuring that Team members do not enter a facility until permission is granted by appropriate emergency personnel. (The Assistant Team Chairman is responsible for the Team Chairman's duties in his/her absence). Section 5. Stabilization of Environment The environment must be stabilized within 48-72 hours to prevent the growth of mold. Departmental Staff are responsible for the following actions: a) Contact the Finance Department to obtain emergency funding account. b) Obtain pumps for removal of large quantities of standing water, if necessary. (Extreme caution must be taken, as standing water can conceal hazards). c) Use portable generators in case of power failure. d) Run fans constantly to circulate air and expel humidity from the area. e) Use thermometers or hygrometers to work toward attaining the ideal condition of 650 F. f) Dehumidifiers can help lower the humidity, however, they are usually only effective in small, enclosed areas; they tend to increase temperature in a room, and they can also freeze up in the lower temperatures required for salvage and recovery operations. Temperature and humidity should be monitored constantly. Emergency Management Coordinator will be responsible for the following actions: a) Spell out the dangers associated with disaster recovery. b) Electrical shock hazards. c) The handling of file cabinets that have been damaged by fire and that have Page 23