Res 1997-183 - Laserfiche WebLink

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program expenditures. This policy will apply unless specifically stated otherwise in the Special Provisions of the applicable contract Attachment(s). . Under the deductive method, the PERFORMING AGENCY shall deduct the program income from the total allowable costs to determine the net allowable costs. RECEIVING AGENCY may base future funding levels, in part, upon the PERFORMING AGENCY's proficiency in identifying, billing, collecting, and reporting program income, and in utilizing it for the purposes and conditions of the applicable Attachment(s). ARTICLE 16. Financial Reports Financial reports are required as provided in UGCMS, and PERFORMING AGENCY shall ftle them regardless of whether or not expenses have been incurred. PERFORMING AGENCY shall submit a Financial Status Report, State of Texas Supplemental Form 269a (TDH Form GC-4a), within 30 days following the end of each of the first three quarters. PERFORMING AGENCY shall submit a final financial report on State of Texas Supplemental Form 269a (TDH Form GC-4a), not later than 45 days following the end of the Attachment term(s). PERFORMING AGENCY shall submit a State of Texas Purchase Voucher if all costs have not been recovered, or PERFORMING AGENCY shall refund excess monies if costs incurred were less than funds received. ARTICLE 17. Reports and Il1$pections PERFORMING AGENCY shall submit financial, program, and progress reports as requested by RECEIVING AGENCY in the format agreed to by the parties hereto. PERFORMING AGENCY shall provide RECEIVING AGENCY such other reports as are determined by RECEIVING AGENCY to be necessary for the accomplishment of the objectives of this contract. If PERFORMING AGENCY is legally prohibited from providing such reports, it shall immediately notify RECEIVING AGENCY of this fact. PERFORMING AGENCY's failure to comply with these requirements shall be grounds for the imposition of sanctions as provided for in the Sanctions Article. RECEIVING AGENCY and, when federal funds are involved, any authorized representative(s) of the federal government have the right, at all reasonable times, to inspect or otherwise evaluate the work (including client or patient records) performed by PERFORMING AGENCY and its subcontractor(s), if any, and the premises on which it is being performed, including subcontractors. PERFORMING AGENCY and its subcontractor(s) shall participate in inspections and provide reasonable access, facilities, and assistance to the representatives. All inspections and evaluations will be performed in such a manner as will not unduly interfere with the work. PERFORMING AGENCY and its subcontractor(s) , if any, shall give RECEIVING AGENCY and the federal government, or any of their duly authorized representatives, access to any pertinent books, documents, papers, and client or patient records of PERFORMING AGENCY and its subcontractor(s), if any, for the purpose of making audit, examination, excerpts, and transcripts of transactions related to contract Attachment(s). RECEIVING AGENCY will have the right to audit billings both before and after payment. Payment under Attachment(s) will not foreclose the right of RECEIVING AGENCY to recover excessive or illegal payments. Any deficiencies identified by RECEIVING AGENCY upon examination of PERFORMING AGENCY's records will be conveyed in writing to PERFORMING AGENCY. PERFORMING AGENCY's resolution of [IDdings will also be conveyed in writing to RECEIVING AGENCY within 30 days of receipt of RECEIVING AGENCY's findings. A determination by RECEIVING AGENCY of either an inadequate or inappropriate resolution of the [IDdingS may result in the withholding of funds, as provided in the Terms and Conditions of Payment Article and the Sanctions (Independent) 1998 GENERAL PROVISIONS Page 9 (8/97)