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<br /> J-oV <br />by the custodian of the local government record data to be stored electronically. <br />(d If the director and librarian or the designe€ of the director and librarian approves the request, the <br />local government record data may be stored. electronically. <br />td) If the director and librarian or the designe€ of the director and librarian disapproves the request, the <br />reasons for the disapproval shall be stated in writing within a reasonable time to the records management officer <br />or custodian. Electronic storage of the local government record data may not take place until an electronic storage <br />authorization request receives the approval of the director and librarian or the designe€ of the director and <br />librarian. <br />(e) The director and librarian or the designe€ of the director and librarian may disapprove an electronic <br />storage authorization request only if the standards and procedures proposed for the electronic storage of the local <br />government record data are in violation of this chapter or rules adopted under it. <br />(f) The director and librarian shall determine the form and manner of submission of authorization <br />requests required by this chapter. <br />§ 205.008. DESTRUCTION OF SOURCE DOCUMENTS. <br />(a) The source document, if any, for electronically stored local government record data covered by <br />Section 20S.007(a) may be destroyed or returned to the person who filed it for record if the electronic storage <br />authorization request is approved. <br />(b) The magnetic tape, optical disk, or similar medium containing the local government record data and <br />the hardware and software necessary to provide access to it must be retained by the local government or be <br /> . ~ <br />available to the local governme~t until the expiration of the retention peri~ for all source documents, subject to <br />the rules adopted under this chapter. <br />. (d The source docUment, if any, for electronically stored local government record data not covered by <br />Section 20S.007(a) may be destroyed before the expiration of the retention period for the source document in a <br />records retention schedule issued by the commission if the magnetic tape, optical disk. or similar medium and <br />hardware and software necessary to provide access to local government record data On the media are retained <br />for the retention period in the schedule. Conversely, the magnetic tape, optical disk, or similar medium may be <br />erased, written over, or destroyed before the expiration, of the retention period for a source document for local <br />government record data not covered by Section 20S.007(a), if the source document, if any, is retained until the <br />expiration of its retention period. or, if the source document has alread y been destroyeq, paper or microfilm copies <br />are generated from the magnetic tape, optical disk, or similar medium before destruction or erasure and retained <br />until the e..xpiration of the retention period for the source document. <br />§ 205.009. DENIAL OF ACCESS PROHIBITED. <br />A person under contract or agre€ment with a local government or elected county officer to create, file, or store local <br />government record data electronically or to provide services, equipment, or the means for the creation, filing, or <br />storage, may not, under any årcumstances, refuse to provide local government record data to the local <br />government in a timely manner in a format accessible and useable by the local government. <br /> Electronic Recards Standards and Procedures !-.2J <br /> Suppl. p. 5-19.3 <br />