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;)ow TEXAS ADMINISTRATIVE CODE TITLE 13, CHAPTER 7 §7.71. DEFINITIONS. The following words and terms, when used in this chapter, shall have the following meanings, unless the context dearly indicates otherv{Ìse. For local governments, terms not defined in these rules shall have the meanings defined in the Local Government Code, Title 6, Subtitle C, Chapter 201. For state agencies, terms not defined in these rules shall have the meanings defined in the Government Code, §§441.031-441.039 and §§441.0S1-441.062. AIllvf-The Association for Information and Image Management. -- ANSI-The American National Standards Institute. . Archival record-A record of a state agency scheduled to be reviewed by or that has been approved by an archives for permanent preservation. Database-(A) collection of digitally stored data records, (B) collection of data elements within records within files that have relationships with other records within other files. Database Management System (DBMS)-Set of programs designed' to organize, store, and retrieve machine-readable information from a computer-maintained database .or data bank. Data file-Related numeric, textual, sound, or graphic information that is organized in a strictly prescribed form and format. Electronic media-All media capable of being read by a computer including computer hard disks, magnetic tapes, optical disks, or similar machine-readable media. ~ . Electronic record-.Any information that. is recorded in a form for computer processin~ and that satisfies. .t.he d.efinition of a state record in the Government Code, §441.031 (5), or the definition of local gove~ent record . . data in the Local Government Code, §20S.ool. Electronic records system-Any information system that prodùœs, manipulates, and stores state or local government records by using a computer. IEC-International Electrotechnical Commission. ISO-International Organization for Standardization. Long-term record-A record for which the retention period on a records retention schedule is 100 years or more but less than permanent. . Medium-term record-A record for which the retention period on a records retention schedule is 10 years or more but less than 100 years. Records administrator-The person appointed by the head of each state agency to act as the agency's representative in all issues of records management policy, responsibility, and statutory compliance. Records custodian-The appointed or elected public officer who by the state constitution, state law, ordinance, or administrative policy is in charge of an office that creates or receives.loca1 government records. Records management officer-Each elected county officer orthe person designated by the governing body of each local government pursuant to the Local Government Code, §203.025. Short-term record-A record for which the retention period on a records retention schedule is less than 10 years. Permanent record-A record for which the retention period on a records retention schedule is permanent. IT] Electronic Records Standards and Procedures Stipp!. p. 5-19.4