Res 1995-043 - Laserfiche WebLink

Home Browse Search

JoB RECORDS MANAGEMENT POLICY, STANDARDS, AND PROCEDURES MANUAL Article 1. Policy and Purpose City of San Marcos Ordinance 1990-100*, which was adopted on December 17, 1990, includes the following: All city records are the property of the city; therefore, it is the responsibility of city officials and employees to organize, protect, maintain, and dispose of records in accordance with the requirements of the Local Government Records Act of 1989 and accepted records management practices. ." The records management officer and the records management committee shall develop a records management plan for the city for submission to the city council. The plan must contain policies and procedures designed to reduce the costs and improve the efficiency of record-keeping, to adequately protect the essential records of the c~ty and to properly preserve those records of the city that are of historical value. The plan must be designed to enable the records management officer to carry out his or her duties prescribed by state law and this article effectively. . ~ The records management plan shall be binding on all offices, departments, divisions, programs, commissions, bureaus, committees, or similar entities of the city and records shall be treated, maintained, stored, microfilmed and disposed of in accordance with the plan. Each city department is responsible for its own recor~s and will comply with the policies and procedures set forth in this manual. This manual establishes the city's records management plan in accordance with the I principles stated above. i It is the intent of this program to proviçle efficient, economical, and effective control of the creation, distribution, organization, maintenance, use, and disposition of all city records, to coIÍform to the rules, standards and procedures as set forth in the Local Government Records Act**, Chapters 201 - 205, Texas Local Government Code and provisions of Subchapter J, Chapter 441, Texas Government Code. This manual establishes the standards and procedures for operation of the records management program including: centralized storage of inactive records including sensitive and confidential files; properllegal retention and destruction; historical preservation; protection of essential/vital records incorporated into a disaster recovery program; electronic records and standards for microfilming, of City records that are consistent with the rules and requirements set forth by Ordinance 1990-100 and the Local Government Code. * Ordinance, suppl. sect. 15-14. ** Local Government Records Act., suppl. sect. 7-20. 1