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<br />Joe- <br />Article 2. Definitions <br /> <br /> <br />Record - Any recorded information, regardless of medium or characteristics (i.e., papers, letters, <br />maps, photographs, sound or video recordings, ITÙcrofilm, magnetic tapes, personal computer <br />data, or other recording media) created or received by the city, its officers, or employees pursuant <br />to law or in transaction of public business. <br /> <br />Official Record - A document which is legally recognized as establishing some fact. <br /> <br />Essential Record - Any local government record necessary to the resumption or continuation of ¡ <br />government operations in an emergency or disaster, to the re-creation of the legal and financial I <br />status of the government, or to the protection and fulfillment of obligations to the citizens and <br />employees. <br /> <br />Record Copy - The official copy of a record that is retained for legal, operational or historical <br />purposes, usually the original. <br /> <br />Permanent Record - Any record of the city for wruch the retention period is permanent. <br /> <br />Nonrecord - A item not usually included witrun the scope of official records, e.g., convenience <br />file, day file, reference material, etc. <br /> <br />Recora Series - A group of siITÙlar or related records that are normally used and filed as a unit <br />and can be evaluated as a unit for determining the records retention period. <br /> <br />Records Conti-òl Schedule - A comprehensive list of record series, indicating for each series the <br />length of time it is to be maintained and when such series may be reviewed for destruction or <br />arcruval/historical retention. <br /> <br />Record Liaison - A department staffmember(s) designated to implement and coordinate the <br />Records Management Program witrun that department. <br /> <br />Department Head.- The officer who by ordinance, order, or adITÙnistrative policy is in charge of <br />an adITÙnistrative unit of the city that creates or receives records. <br /> <br />Records .Management Officer - City Secretary. <br /> <br />Records Management Committee - Consists of the City Manager, City Attorney, Director of <br />Finance, City Secretary, and the Cruef of Police. ' <br /> <br />Department - List of City Departments and Divisions. * <br /> <br />Texas State Library or the State - refers to the Texas State Library and Archives Commission, <br />the director, and/or librarian. <br /> <br /> <br />* List of City Departments, suppl. sect. 3 -12. <br /> <br />2 <br />