Res 1995-043 - Laserfiche WebLink

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dOj) Article 3. Procedures Sec. 3.01 Duties and Responsibilities of Department Heads and Records Liaisons. (a) Department Heads - As a part of and in addition to other duties assigned in Ordinance 1990-100, all city department heads will: (1) cooperate with the records management officer in canying out the policies and procedures established in the city for the efficient and economical management of records and in carrying out the requirements of the state law; (2) adequately advise staff of their responsibility to comply with policies and procedures; when necessary, effectuate actions to insure cooperation, and compliance; and (3) maintain the records in their care and cany out their preservation, microfilming, destruction, or other disposition in accordance with the policies and procedures of the records management program of the city. (b) Records Liaison(s) - As a part of and in addition to duties assigned in Ordinance 1990-100 an!! stated in this policy, the records liaison(s) of each department will: (1) conduct or supervise the conduct of inventories of the records of the department in preparation or updating of the records control schedules; (2) in cooperation with the records management officer, coordinate and implement the policies and procedures of the records management program in their department;. (3) effectively relate information to staff concenúng records management programs; (4) keep and update the records management manual for their department; and (5) periodically attend instructionaVeducational p~ogram~ given by the records management office. Sec. 3.02 Desi2nation of Records Liaison(s) Officer. All department heads will designate a records liaison to coordinate the records management program within that department. If the department head determines that in the best interest of the records management program more than one records liaison officer should be designated for a department, the department head will designate the number of records liaisons needed. In the event of the resignation, retirement, dismissal or removal by action of the department head of a person designated as records liaison(s), the department head will immediately notify the records management officer and will promptly designate another person to fill the vacancy. A department head may serve as records liaison(s) for his or her department. Persons designated as records liaison(s) must be thoroughly familiar with all the records created and maintained by the department. They must have full access to all records in that department. 3