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rJoti Sec. 7>.\)'::> Inventorvin'2: and Schedulin1! Records. (Local Government Code. Ch. 204. S203.041(d) and 203.042(c) Under the direction of the department head, the records liaison(s) should inventory all ! records, regardless of the media or location maintained. This can be accomplished by completing a Records Inventory .and Analysis Form SLR503* for each record series. Upon completion the forms should be turned in to the records management office. The records management office, in cooperation with department heads, will recommend a retention period, based on an examination of the data collected and an appraisal of the value of the records series to the city. After completion of the records appraisal, the records management office submits a ~raft records control schedule for approval by the department head. The approved schedule will be submitted to the records management committee for approval before a final schedule is submitted to the _.0' J Texas State Library, director and librarian. If the director and librarian accept the records control t schedule or amended schedule for filing, it may be used as the basis for the destruction by the city of records listed on it without additional notice to the director and librarian. State law also requires that records control schedules previously submitted to the Texas State Library and Archives Commission be reviewed periodically by the records management officer and amendments prepared as needed to reflect new records created or received by the city or changes to retention periods. Sec. 3.04 Preparation and Transfer of Paper Records to Stora1!e. Inactive records will be moved to and stored in a central location known as the Records Storage Center. (1) The department is responsible for packaging the records into uniform pr.escribed storage boxes as follows: 1..1 cu.ft., 12"xI5"xl0", for files or 4"x4"x36", 6"x6"x36", and 6"x6"x62" for MaplBlueprint storage. Record'boxes should not exceed an approximate weight limit of 40 pounds and can be obtained by. contacting the records management office. (2) Only one record series should be stored per box; however, if there. is a small quantity of one record series, another record series may be placed in the same box if they have the same retention periods. (3) The records liaison(s) will need to complete a Storage Transfer LD. Form CRM 1 ** for each box and submit it to the records management office. A xerox copy of the LD. form i .. should be lightly taped to the end of the box to identify con~ents. (Do not write on boxes.) ! , (4) The records management office will review and data entry the information ITom the Storage Transfer LD. Form; make permanent box labels; prepare an updated listing of department records stored in the records center; and notify the records liaison(s) of the pickup schedule. The "List of Containers" report should be kept in the appropriately labeled section of this manual. * Records Inventory and Analysis Form SLR 503, suppl. sect. 6-19.503. ** Storage Transfer LD. Form CRM 1, suppI. sect. 6-3.1 4