Res 1995-043 - Laserfiche WebLink

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:)oF Sec. 3.05 Retrievin'l:! Stored Records from the Records Center. (1) Due to the confidentiality of certain records, only record liaison(s) and department heads may request, receive or accompany the records management officer to retrieve records. (2) Records may be requested by telephone at least two hours in advance by contacting the records management office. SpecifY the container number and locator series. This infonnation may be found in the "List of Containers" * report. (The contents of the entire box will need to checked out rather than individual files.) (3) Requested records will need to be picked up from and returned to the records management office. (The records liaison(s) or department head will need to s~gn in and out for all records.) (4) If a department is aware (or as soon as it is known) that it will be necessary to retain a record for longer than 14 days, the department must notifY the records management office. Article 4. Destruction and Alienation of Records Sec. 4.01 Periodic Reports. The record management office will periodically prepare a report for each department listing records eligible for destruction. The department head will be requested to approve within 30 days the destruction or recommend extending the retention period of the record. Requests for additional retention are to be submitted to the records management committee for review. Failure to respond or retrieve the records, will result in the records being destroyed on the original destruction date. . . . Sec. 4.02. Destruction of Records'. (Local Government Code, Chapter 202. S202.00l) (a) A record may be destroyed if: (1) the record is listed on a records control schedule accepted for filing by the Texas S tate Library as provided by Local Government Code, Section 203.041, and either its retention period has expired, or it has been microfilmed or stored electrorucally in accordance with the , requirements of Chapters 204 and 205 of the I"ocal Government Code; ! (2) a department/division has submitted a Request for Authority to Destroy Records and Certificate of Destruction Fonn CRM 2 ** and received approval by the Records Management Committee; (3) the record appears on a list of obsolete records approved by the Texas State Library as provided by Local Government Code, Section 203.044; or (4) a destruction request Fonn SLR 501 ***, is filed with and approved by the Texas State Library as provided by Local Government Code, Section 203.045 for a record not listed on an approved control schedule. * "List of Containers" report for your department, suppl. sect. 3-4. ** Request for Authority to Destroy Scheduled Records and Certificate of Destruction, Fonn CRM 2, suppl. sect. 6-3.2 *** Request for Authority to Destroy Unscheduled Records, Fonn SLR 501, suppl. sect.6- 19.501 5