Res 1995-204 - Laserfiche WebLink

Home Browse Search

. (YS'I. To be eligible for reimbursement under this Attachment(s), a cost must have been incurred and paid by PERFORMING AGENCY within the Attachment term prior to claiming reimbursement from RECEIVING AGENCY. Costs encumbered by the last day of the Attachment term must be liquidated no later than 45 days after the end of the Attachment term. Each PERFORMING AGENCY/AUTHORIZED CONTRACTING ENTITY receiving $25,000 or more in total federal/state financial assistance during their fiscal year shall arrange for a financial and compliance audit of the PERFORJ.'1ING AGENCY'S/AUTHORIZED CONTRACTING ENTITY'S fiscal year. The audit must be conducted by an independent CPA and must be in accordance with the applicable OMB Circulars and Government Auditing Standards. Procurement of audit services will comply with state procurement procedures, as well as provisions of UGCMA. Within 30 days of receipt of audit report, PERFORMING AGENCY/AUTHORIZED CONTRACTING ENTITY will submi t a copy to RECEIVING AGENCY'S Internal Audit Division. ARTICLE ~~. Overtime Compensation None of the funds provided by Attachment(s) will be used to pay overtime. PERFORMING AGENCY will be responsible for any obligations of overtime pay due employees. ARTICLE ~2. Terms and Conditions of Payment For services satisfactorily performed pursuant to the Scope (s) of Work, PERFORMING AGENCY will receive reimbursement for allowable costs. Reimbursements will not exceed the total of each Attachment(s) hereto and a~e contingent on a signed contract. Claims for reimbursement will be made on a State of Texas Purchase Voucher (TDH Form B-13). Vouchers for reimbursement of actual expenses will be submitted monthly within 20 days following the end of the month covered by the bill. A make-up claim may be submitted as a final close-out bill not later than 45 days following the end of Attachment term(s). Advance payment may be requested in accordance with the applicable provisions of this contract. Payments made for approved claims or notice of denial of claims submitted against Attachment(s) to this contract will be mailed not later than 60 days after receipt of monthly vouchers. Payment is considered made on the date postmarked. Any reimbursements made by PERFORMING AGENÇY to subcontractors will be made in accordance with Chapter 2251, Texas Government Code. PERFORMING AGENCY may request, in writing, to be placed on Direct Deposit status. If this request is approved by RECEIVING AGENCY, PERFORMING AGENCY will no longer receive copies of reimbursement vouchers. Funding from this contract will not be used to supplant state or local funds, but PERFORMING AGENCY will Use such funds to increase state or local funds currently available to PERFORMING AGENCY for a particular activity. PERFORMING AGENCY further agrees to maintain its current level of support, if any. PERFORMING AGENCY will refund to RECEIVING AGENCY any funds PERFORMING AGENCY claims and receives from RECEIVING AGENCY for the reimbursement of costs which are determined by RECEIVING AGENCY to be ineligible for reimbursement. RECEIVING AGENCY will have the right to withhold all or part of any future payments to PERFORMING AGENCY to offset any reimbursement made to PERFORMING AGENCY for any ineligible expenditures not refunded to RECEIVING AGENCY by (Independent) 1996 GENERAL PROVISIONS - Page 5 (5/95)