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c¡çrr RFP 95-009 6. SPECIAL PROVISIONS A. CONTRACT PERIOD: The successful proponent will be awarded a five (5) year contract effective January 1, 1995 thro~gh December 31, 1999. B. REVIEW MEETING: The City requires that a review meeting be conducted at least once every six (6) months with the appropriate representatives of the City and the financial institution to evaluate the services provided by the financial institution. This meeting will be scheduled with the City and financial institution to be held at mutually convenient times and locations. C. RESPONSÈ TO RFP: Proponents are encouraged to submit concise and clear responses to this RFP. Responses of excessive length or complexity are discouraged. The City reserves the right to include the proposal or any part or parts of the selected proposal in the final contract. D. REIMBURSEMENTS: The City makes no commitment to any pròponent . of this RFP beyond consideration of the written proposal. The City will not reimburse proponents for the costs incurred in preparing proposals, presentations, etc. E. OPEN RECORDS ACT: The City of San Marcos is governed by the provisions of the Texas Open Records Act ("ORA"), Chapter 552 of the Texas Government Code. Information submitted by prospective proponents during this request for proposals process may be subject to release under the ORA. F. COST PROPOSAL: A cost proposal which must be submitted on the enclosed form will constitute an official offer to undertake the proposed work at the quoted price. All prices quoted in cost proposals will remain in effect for ninety (90) days from the date of the City's receipt of the cost proposal. G. ADVERT I S EMENT: Successful proponent is not authorized to advertise the use of the city's account without prio;L written approval from the Director of Finance. H. COMPLIANCE: Proposals will comply with the latest version of the Texas Local Government Code, Chapter 105, Depositories for Municipal Funds. 16