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<br /> RFP 95-009
<br /> 3. TERMS AND CONDITIONS OF REQUEST FOR PROPOSALS (RFP's)
<br /> TABLE OF CONTENTS
<br />1. DEfINITIONS 18. V}l.Rr."'TION I~; QUANTITY
<br />2. GENERAL CONDITIONS 19. W.'\.qi<.}l.NTIES
<br />3. CLARIFICATION OF OBJECTION TO ~ROPO3p.L DOCUHEST5 20. GRATUITIES
<br />4 PREPARATION OF PROPOSALS 21. OFfICIAL N07 TO BENEóIT
<br />5 ~ITHDR}l.WAL OF PROPOS.'\L5 22. COVE~;A.-:T AG;'.:;¡ST Cœ;TINGE;;:- ",EES
<br />6 :';;',E PRO?OSALS OR MODIFICATIOnS 23. ASSIGNMENT fOR FINA.';CING =::"P05E5
<br />7 ~EJECTION OF PROPOSALS 24. DELEGATION, SUBCONTF<..!,CTS, ;...sSIGNME;;:, AND S::T-O::-=
<br />8. ACCEPTANCE OF PROPOSALS 25. WAIVER
<br />9. AWARD OF CONTRACT 26. NOVATION AND CHÞ.NGE OF N."'-"::: AGREE¡'~:::;;TS
<br />10 ORAL AGREEMENTS 27. fORCE I-'.AJEURE
<br />11. RIGHT TO ASSURANCE 28. TEi<..'-!INATINO FOR DEë;'.ULT
<br />.? WARRANTY OF PRICE 39. TER.'-GN."-.TION FOR CON'/ENIENCE
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<br />13. PROTESTS 30. HUB POLICY
<br />14. DISPUTES AND APPEALS 31. ORDER OF PR::CEDENCE
<br />15, PAYMENTS ,- 32. CONSTRUCTION
<br />16. PROMPT PAYMENT }l.CT 33, ENTIRETY OF" AGREEMõ:t<T
<br />17. DISCOUNTS 34. SEV::RABILITY
<br />1. DEFINITIONS: For purposes of ':his sol ici1: 3-::";:-- ar.d r"'s'~ltin.;¡ a'..,arè, 1::-,'" follo"'-ir,g wo:::::.;; oc po.::'-,es -..-i:: .. - . - ene
<br />meanings indicated belo'",:
<br />A. PROPONENT - A person or firm submitting a pt09csal arId c.~rr.peting for award of a c~ntract.
<br />B. CITY - City of San Marcos, Hays Co:J:'.!.Y, :'",:<as.
<br />C. CITY COUNCIL - Duly elected oc a~p~inted me~be::s of the City Council of San Maccos, Texas.
<br />D. CITY MJlJ¡AGER - The duly appoi.,ted Ci!.¡ ~a.,a;;e:: :: tt-.e Ci:y of San Ma::cos, Texas. ,
<br />E:. CITY PURCHASING MANGER - The Purchasi:'.q Manage:: f:r the Ci~y of San Marcos, 7exas a'=ting as agent i~ the SQli:::~,~i~~
<br />of pcoposals, issuing awards, and administecing cont::acts.
<br />E'. CONT~~CT - The contract awarded pu~s~ant !.o this solicitation.
<br />G. CONTRACTOR - A pcoponent with which a contrac!. award has been made by the City.
<br />H. COUNTY - Hays County, S!.ate of Texas.
<br />-. HUB - Disadvantaged Business :::-,t~rp::ises; a sole proprietorship !.hat is o..-:,.",d a!'od ::~ntro::ed by (:' a ""-:-:-.03...; . one
<br />oc more mir,ority pe::scns who is/ace bla::;C, mexi=an-a~e~i::an a~d other persons of ~ispanic ocigi~, A.-neci::a:. Irdian, .=:.. ,skan
<br />native, and/or Asian or Pacific Islanders, a!'odior a ha~dicapped person; (3) at least fif!.y-one percent (51%) 0: its ,-,sets
<br />oc interests in the partnership or corpocation is owned by one or mo::e minoci!.y and/oc ha:'.:Ecappeè persons w~_: 3::0311
<br />collectively own, opera!.e, and share in payme:-,ts from such an entecpcise.
<br />J. "IS DOING BUSINESS" and "HAS DONE atJSINESS" - ~~eans paying or receiving any money or any other ~aluable . ~ , - -- in
<br /> -,.... .00
<br />e:o:cha:-,ge for personal se~ices or foc purchase or use of any p::cperty or proper!.y inteces':, eithe!: real .:>:: F>,=csonal, ,::.-:hec
<br />leqal or equitable; or, loaning or receiving a loan of money, services, oc goods or othe =-"'i se cr""ting or ha';:,.;; in
<br />e: :ence any legal deb!..
<br />K 'URCHASE ORDER - A legal binding con!.cac!. between the City and !.he Contractoc giving the :ontrac!.c:: authoriza-:i:~ to
<br />sl goods pursuant to the contract.
<br />L. ~L BUSINESS - A corpocation, partr,ership, sole pcoprietocship or othec legal en1:ity established :or the puc;:: -"" 0 f
<br />making a profit, which is independently o"'~ed and opecated, has either fewer than one hundred (leD) empl-=ï",es, or leEs than
<br />one million dollars ($l,OOO,OOO.OO) in annual gross receipts.
<br />M. SUBCONTR}l~TOR - Means any pecson or legal entity providing goods, labor, or services to a contra::tor if such ;::ds,
<br />labor, or services are procured or used in fulfillmen!. of !.he contractor's obligation acising fro~ a cont::act with the :ity.
<br />N. TEXAS RESIDENT BIDDER - means a proponen!. whose principal place of business is in this state, and in:::udes a cor::::::::tor
<br />whose ultimate parent company oc majority owner has its principal place of business in !.his state.
<br />2. GENERAL CONDITIONS: Proponents are required to submit their proposals upon the following express conditions:
<br /> A. Proponents will thoroughly examine '::he specifica~tions, supplemental conditions, and 03:1 other c:,::!:act
<br />documents.
<br /> B. Proponents will make all in'Jestiga!.ions necessary to thoroughly inform themselves regarding faciliti,:-õ for
<br />delivery of goods as required by the proposal conditions. No plea of ignocance by the p::oponent of conditions tha-: "xist
<br />or that. may thereafter exist as a result of failu::,= or omission on the part of the propc..ent to :-..ake the ne:=-,sary
<br />",xaminations and investigations, or failu::e to fulfi:l in e'Jery detai 1 the requirements of '::he contca::t documents, '..-ill
<br />be accepted as a basis for varying the requirements of the City.
<br /> C. Proponents are advised that ci!.y contcacts ac'3 subject !.o all legal requi::ements as prov:.ded for by :o::,al,
<br />Sta!.e, and Federal statutes, ocdinances, and cegu~a::icns.
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