Res 2012-156 - Laserfiche WebLink

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appeal. A final decision on the appeal will be made within thirty days of receipt of the appeal and a written response sent to the applicant. (3) Appeals not submitted in accordance with these guidelines will be dismissed and may not be re- filed. Project Length - Projects must be completed and all requirements of the RLF contract (except for the qualified exception of complete loan repayment which may be structured for longer than three years) must have been met within one year from the execution date of the RLF contract agreement. One extension may be granted by the City Manager if there are extenuating circumstances to justify the extension. Records Retention — The business shall maintain all books, documents, papers, accounting records, other records and other evidence directly pertaining to the RLF loan. Documentation includes source documentation such as cancelled checks, paid bills, payrolls, time and attendance records, and loan documents. Records must be maintained during the contract period and for four (4) years after receipt of final payment. The business shall grant access at no expense to the City of San Marcos, the Texas Department of Agriculture, the Comptroller General of the United States or any of their duly authorized representatives to any books, documents, records, and papers of the contractor which are directly pertinent to that specific contract for the purpose of making audits, examinations, excerpts and transcriptions. Relocating Projects - RLF funds may not be used for any activity that would assist directly the relocation of any industrial or commercial plant, facility, or operation, from one area to another area, if the relocation is likely to result in a significant loss of employment in the labor market area from which the relocation occurs, as per the anti - pirating provisions found at 24 CFR 570.210. Scoring Criteria - applicant must receive at least 60 points out of a possible 100 points to be considered for funding. Refer to the selection criteria (under selection procedures below). Selection Procedures- Revolving Loan F u n d Program applications are submitted to the Development Services — Planning office for review and scoring. The review process consists of the following steps: (1). Upon receipt of an application, the City will perform an initial review to determine whether the application is complete and whether the activities proposed are eligible for funding. In those instances where the City determines that the application is either incomplete or that the activities are ineligible for funding, the application is returned to the applicant to complete and/or revise. (2). The City will then conduct a review of each complete application to make threshold determinations with respect to: (A) the financial feasibility of the business to be assisted based on a credit analysis; (B) the strength of commitments from all other public and /or private investments identified in the application; (C) whether the use of Revolving Loan Funds is appropriate, as defined below, to carry out the project proposed in the application. i. the business can raise only a portion of the debt and equity funds necessary to complete the project. A gap between sources and uses exists and Revolving Loan Funds fill the gap; ii. the business cannot raise any portion of the debt necessary to complete the 10