Res 2013-090/Approving a service agreement between Cash Cycle Solutions, Inc. for the Utility Billing and Notice Services

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4.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES Payments on account of the Contractor's Additional Services as defined in Section 1.12 will be made monthly upon presentation of the Contractor's statement of services rendered or expenses incurred, less any disputed amounts, pending resolution thereof and an Authorization of Change in Services form executed by the Contractor and the City. 4.3 TAXES The Contractor will not include Federal taxes or State of Texas limited sales excise and use taxes in its invoices or vouchers and statement of costs. The City is exempt from payment of such taxes and the Contractor may retrieve a resale certificate for use on this Project from the State of Texas Comptroller's website. ARTICLE 5 OWNERSHIP AND USE OF DOCUMENTS 5.1 All documents prepared by the Contractor for the City in connection with this Agreement are the property of the City. 5.2 The Contractor will retain all of its records and supporting documentation relating to this Agreement, and not delivered to the City, for a period of three years except in the event that the Contractor goes out of business during that period, it will turn over, to the City, all of its records relating to the Project for retention by the City. 5.3 As applicable, the Contractor will pay all license fees, royalties, and other costs incident to the use of any invention, design, process, product or device subject to a patent right or copyright held by others in performing the work or in the completed project. ARTICLE 6 TERM; TERMINATION OF AGREEMENT 6.1 The term of this Agreement begins on the effective date established in the first paragraph of the Agreement and will extend for one year from the effective date. This Agreement will automatically extend for three additional one year periods, provided that all terms and conditions of this Agreement remain in full force and effect except for the extension or price re- determinations which will be accomplished by an Authorization in Change of Services as stipulated in Section 1.11 unless this Agreement is terminated under Sections 6.2 or 6.3 below. Any proposed Contractor rate changes will be negotiated as part of the Agreement extension process. 6.2 This Agreement may be terminated by either party upon 30 days prior written notice should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. The Contractor will provide the City with at least a 30 calendar day period of opportunity to cure before the Contractor initiates termination. C( S. I t °. A4 =,n�*trwnf 218 =3 E