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Payments received by the Performing Agency shall be credited to its current appropriation item(s) or <br />account(s) from which the expenditures of that character were originally made. <br />Any excess costs over the TPWD contribution toward one awarded contract cannot be submitted for <br />reimbursement against another contract. <br />( 1/6) of year funds will be held until receipt and acceptance of final report by TPWD. <br />VI. INVOICING: <br />Payments for service performed shall be billed: (At least quarterly, but not more <br />frequently than monthly) <br />INVOICES WILL BE SENT TO: <br />Attn: <br />(Enter Address) <br />Invoices shall detail each expense by Budget category in accordance with Attachment A and shall be <br />supported by appropriate back up documentation that, in the judgment of TPWD, allows for full <br />substantiation of the costs incurred during the invoiced period. Backup documentation must be <br />submitted for both the contract expenses incurred and the match amounts.. Cost share must be <br />documented on each invoice. A sample Invoice with match documentation is attached hereto as <br />Attachment C. <br />The required match of % must be documented on each invoice. If Performing Agency fails to <br />document the required match TPWD will reduce reimbursable amount to % until such match is <br />provided. If Performing Entity does not meet the match requirement of this Agreement, the amount of <br />federal funds to be disbursed will be proportionately lowered or, if already disbursed, a refund of federal <br />funds will be required. <br />If the invoice or backup documentation is not complete it will delay the processing of your invoice. <br />All invoices and reports must be received within 60 days of end of each fiscal year or termination of <br />contract. Invoices not received within this time frame may not be paid. <br />VII. CONTRACT ADMINISTRATION: <br />TPWD Project Coordinator <br />Project Coordinator <br />PWD 8 A1500- (01/2011) <br />TPWD Contract Point of Contact <br />Melissa Moody <br />Contract Specialist <br />Texas Parks & Wildlife Department <br />4200 Smith School Road <br />Austin, Texas 78744 <br />512 - 389 -4720 office <br />512 - 389 -8797 fax <br />melissa. moodyCaD-tpwd. state.tx. us <br />Contract Point of Contact Info <br />Page 3 <br />