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<br />a rate of $30.00 to $60.00 an hour. Your firm will not charge for <br />secretarial or word processing support unless client or court <br />imposed time constraints necessi tate their use at overtime or <br />weekend rates. The rate for this service is $30 per secretarial or <br />word processing hour. Out-Of-pocket expenses will be reimbursed at <br />cost with a 15% overhead. charge added. When possible, you should <br />ask the City to pay statutory and other major fees directly to <br />avoid this overhead charge. <br /> <br />Hourly rates are to be calculated from time spent participating in <br />off ice and telephone conferences, drafting and reviewing legal <br />documents and correspondence, conducting legal research, attending <br />hearings and meetings, filing documents, preparing for trial, and <br />other similar services. Should unusual circumstances require you <br />to vary your regular hourly rates, or should your regular hourly <br />rates be increased, you will advise the City in advance and perform <br />further services only with the City'S approval. <br /> <br />You have provided us with an initial estimate that your services in <br />this matter will generate total fees and expenses in the amount of <br />$4,500.00. You should advise the City Attorney if you anticipate <br />that this estimate will be exceeded. <br /> <br />Your firm will bill the City monthly for services rendered and for <br />any expenses incurred, itemizing to show the service performed, the <br />person performing the service, and the amount or time associated <br />with the service. These statements will be payable. upon receipt. <br /> <br />You understand that the City needs to keep expenses under control.. <br />To g.ive the City I S legal needs specialized attention at a <br />reasonable cost, you should assign each legal task to the a.t.torneys <br />and support personnel who usually handle such matters and are thus <br />familiar with the relevant legal principles and procedures. <br /> <br />If you find this engagement letter acceptable, please sign the <br />enclosed copy and return it in the addressed enveloped provided. <br /> <br />Please let me know if you have any questions about this letter. <br /> <br />Sincerely, <br />/ L" <br />_fT,(( L}l:~t; <br />" ..'.'t\ <br />Larry D. GilNy <br />City Manager <br /> <br />ACCEPTED: <br /> <br /> <br /> <br />& Booth <br /> <br />LDG:js <br />Encl. <br />