|
<br /> SEPT. 1990 n!t\IS ,~so CONomONS OF REGUEST FOR PROPOSALS (RF PJSd
<br /> Ikad C:m:faDy
<br /> I.CE.'i"ERALCONOmONS ........................................................3 2~.OISo...'"CUYrS............................................................. ~
<br /> 1.CESCRlmONOFSUPPUES...................,................................3 2S.PE.'U'CR.\(A.'iŒSOND """""""""""""""""""""""""'" +S
<br /> 3.08JEcnONIDSPECIFICATIONS. ... ..~.............. .... ....................... 3 :6.FOBPOrl'o, .............................................................5
<br /> ~.PREJ>.tJlATIONOFPROPOSALS .................................................3 Z7.rNsPEcnONA.'OACC'":.PT.-I..'iΠ.............................................5
<br /> So S'JBMISS¡ON OF PROPOSALS .........,.,......................................3 2:!.VARIA110NINQU.-I..'ITTTY ........................................".,......5
<br /> 6.W1THORAWALOFPROPOSALS .................................................3 :9.WMUl4..Vi1ES ...........................................................5
<br /> 7.t.~nPROPCSALSORMOCtF!c'\110NS .............,.............................3 3O.CiL\l1ImES ....................................,....................,..5
<br /> 8.REfEcnONOFPROPOSALS....................................................3 31.0FFlGALS:-1OTTOBE.'iE."rr ............,...........,.......................5
<br /> 9.PRE.AW.\RDSURVEY,........................................................3 ~CONT1:-1CE.'lTFEES .""""""""""""""""""""""""""" 5
<br /> 10. AW.\RD OF CONTRACf ............................,.........................3-4 33..a.ss;C¡¡~E.'lTFORFT.'A.'ic."c ........................................,.....5
<br /> l1.næ:-1¡C,\l.REPRESENTATIV".5 ................................................ ~ J.4..a..ss¡CN~IE.'fTA.'O SET.cFF ................................................ 5
<br /> 12.RlGHTiOASSURANŒ..............................................."""" ~ 35.WANE.."t................................................................5
<br /> 13.CONTRAC1:CRIDPACKAGEGOCDS' """""""""""""""""""""" ~ 36. NCVA110N & NA.\1EC-t4.."G:: ...............................................5
<br /> H. SHIPME.'IT UNDER RESERVATION .............................................. ~ :r7. FORa MAJEURE.. .. ..... ... .. ... . .. .. .. . . .. . . .. .. .. .... .. .. . . . . .. . . .. . . . 5
<br /> 15.CEFEC1'MnNDER """""""""""""""""""""""""""... ~ 38. TL""'d1NA110N FOR CE.".\U1.ï """"""""" ........ ................ .....5
<br /> 16.MA.'UALS&PARTSCATALCGS ................................................ ~ 39. TL....\llNA110N FORCO:"VE:'.1E.'iCE """"""'" ...... .......... ...... ......5
<br /> 17. W.>JUt.I..'I1Y OF PRICE """"""""""""""""""""""""""'" ~ -IO.CBEPOl1CY ............................................................5
<br /> s,5.AFETfWARRANTY """""'" .......... .................................. ~ ~1.0RDE."tCFPRECEDE.'icr """"""""""""""""""""""""'" 5
<br /> ITL",INFRlNCE.\1E.'IT ..................................................... ~ ~2.CON5"TI\UcnON ......................................................... 5
<br /> lC1<STS ................................................................ ~ ß.ACR!!MEYr & MOO!F!c'\l1CN .............................................. 5
<br /> SPUTES .-1..'10 APPEALS """""""""""""""""""""""""'" ~ +4.SEVE.'t'-3rUTY ...............,........................................... 5
<br /> lYME.'I'i'S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .. . . . . . . . . . . . . .. ~ ~S.<N'"V!.."""1NGt.\WA.""Dv:..'nJF................................................5
<br /> 23. PROMPTPAYME.'IT ACf....... """""""""""'" ............... ....... ~ ~DEFtNT!10NS............................................................6
<br /> L ~ CDN'DITIONS: Proponents are requirod to submit their propcsais upon to'>e following express (a) ProposaJs must be ",bmia<c! in duplicate on the forms ñ=ish<:<!. Ct.'e~ proposal forms sh.3il 00{
<br /> COn<Ütions: be 3ttep<abIe. Telegraphic proposals will :>ot be considere<i, however. pr:;-csaJs may be modi:î<c! òy
<br /> (a) Proponents shall thoroughly e."C3mine the dnlwings, specifications, sch<c!we, ~"UQ1Jcrions and aU other telegrap!ùc ""tice provided such nocic-e is "",eived prior to the ~e and 6re z for to"e òid ope:ting ..,d
<br /> con= ~Jment:l. specific p"'posaI pric.. are :lOt ex¡X:S¿ by such amendment.
<br /> (b) Proponents shall maJte all inveS'tigations necessary to thoroughly Worm to'>e"""lv.. regarding plant (b) Proponent wa.mutts t.'>at his price shall",:nain firm and ",bj..... '0 "",e?Once by C:ty Coune-] for
<br /> and (adities for delivery of mater'..aJ and equipment as requirod by the proposal ;:onditions. No plea 01 a period 01 Thirty (30) calendar days from bid opening date, wùes.s oth....,....:... b!icated in h£s propcsal.
<br /> ip"'tõ1nce by the proponent 01 conditions that e.-cist or that may ¿he",after e.-èst as a result of laiI= or (c) When so mpulated òy to"" Request for Proposals, proponer.c shall sub:-..:. a Bid Bond in "'1 ..."our.c
<br /> omission on the part 01 the proponent co make the necessary examinatior.. and inveS'tisations, or 1.aiI= to equal to Five percent (S*,) 01 t.'>e amount 011ù:s proposal. Bid Bond shall ò< submitted :osether wit.'> to"e
<br /> lultill in every detail the requirements of the contraCt documents, will be =epeed as a basis for vazying the p"'posal ÙI t.'>e form 01 a SURETY BID BOND executed with a S=ty ~m¡>a.'1Y author'.zed to do bus'.,"ss
<br /> requirements 01 the crtY or the compensacion to the vendor. in this $tate, or a CASHIERS QIEC[, made payable to crtY. Bid Bond s:-.ail be conditioned on t.'>e
<br /> (c) Proponents are advised that C1Y conQ';3CtS are subject to all Iegal requi.'"C",ents provided lor in city, successful p"'ponent .!Up plying t.'Ie it,ms d=--.:bed in the Schedule ollte:-..., u.d !unber, t.'>at pro¡:.onent.
<br /> sate. and/or lederal statutes, ordinanc... and resuJacions. shaII provide a P.rformanc, Bond. if applIcable (see paragraph 25) wit.".i.'1 "'" (¡O) days ai:er nociiic",on
<br /> 01 con= award under t.'IÏs propcsal. The Perfosman.. Bond shall ò< in an amount equ.:ù to to"'t
<br /> 2. DESCUPTION CI' SIJPPUES: Any catalog or manuiaccurer's ",fe",n.. used in descnòing an item is percentage shown on Page 1 01 to'üs SoüCtation. This Períonnan.. Bond perce:::tas. shail apply only to a
<br /> lIIe"'iy descripcive and not restricrive wùes.s otherNÌse noted. and is used only to ir.dkat' type and quality firm fIXed quantity, if any, or to t.'Ie estÌ.T.ated annual requiremer.::s if :::0 ~ f:t.cd qua.".city applI...
<br /> 01 material. Proponents are required to state exaC"Jy what they intend to fur-..isò. othecwise they shall be (d) Bid Bonds shall be retW'n<c! to ur.succcssfuJ proponents wit.'ùn Te:t (10) days aiter award.
<br /> required to furni<h items as specified. R,i""ne.. in the contraCt documents to Standard specif"1cacions,
<br /> C'.anuaIs, or cod.. 01 any technical >Odety, organization or associacion, or (0 t.'>e code of any governmental 6.. 'WmIDRA WAI. CI' PROPOSAlS.: ProposaJs may not be withdrawn after the ~ set for the bid oper..:.,I.
<br /> aud>ority, whether such ",Ie",nce be specmc or by implicacion, shail mean t.',e !at<:S! ;t;11tdard specific:3tion. wiles; approved by the C:ty Cou."IC"::r..
<br /> manual or code in eflect at the time 01 opening 01 Proposals, ex..pt as may be othe,.....;... spe<:ifically stated
<br /> in ruclI ",Ie""",e, and any and all such ",fe",need specificacions, manuals, ar.d cod.. are hereby made a part 7. IATI: PROI'CSALS OR MOÐ!F1CA11ONS: Proposals and mcxIifICations ~ed after the ~e SO". for
<br /> 01 ~ contraCt documents as if physically actac!ted he"'to and inco'7"tõ1ted he,..~'1. t.'>e proposal. .!Ubmission will :lOt be c:Jnsidered, wùes.s the proposal. was :::ail¿ '" suifici"'t ti.."e to "¿ve
<br /> (a) The term 'Or Equal" if used, idencUi.. a commercially produced item wi-Jch !1M all the essenåal by the bid opening time but was delayed in the mail. In this case. to"e P,,--:::...s':.g Agent shall c:Jnsuit to'e
<br /> performance and $alient characteristja 01 the Brand Name stated in t.'Ie item description. Propcsais 1oca.I !'oscma!terwho shall render a decision whether or not proposal was :-..aì>ed in sumdent ~e to avcid
<br /> submitted on an 'OR EQUAL. item must identify the Brand Name and ~odel ~u.."ber. If no entry is made Ce'.ng !ate.
<br /> in t.'Ie "B!DOING ON" blank after each item. Proponent shall furnish the exaCt òra.'1d r.ame and model number
<br /> syecifled in the item description. 8. R.E.TECrJOH OF PRCPCSAI.S: C1Y may rej..... a proposal if it is 00( ..",factory to City Cou.,d
<br /> (b) Proponent cerrifies that any ",bsticute brand bid upon match.. to,e ?tr:ormance and salient ò<-:ause: (;) The ?"'ponent .....isr..aces or C'Onecals any material fa.... in to,e ;:rcrcsaJ, or, (ü) T.oe ?r-:.~
<br /> eharac-.er.stia 01 the item in the purchase description and arc""' to "'placc it ~, to'>e event it does nee does nee Mct.'y conform to to'>e !aw or the requirements of t.,e soüc'.tat.'on, or, (iùl ï.,e p"'P='i is
<br /> -~ '-rm. All information. broch=, specilîcations, «c., necessary to d..",..,..:.,e ""'h.._"er the alternate ieem ""ndition.a~ execp' thae the ;:ro?Onent may quality his proposal for ac:c;:=..:e ':f t.'>e CT! on an ....u or
<br /> """ to that staeed in the purchase desc:i?tion must be submitted wit.'> ear:: proposal. ~cne' basis or a "low item' basis.
<br /> ,) All .!Uppli.. or equipment sh.all be the !atest improved model :-.,..!in! specifications in ~"t (a) So ;:"'posaI ",omi,,¿ he,..~'1 s:-.ail be favorably consice,..,.: if to'e pr:?,oenr is ¿e:e"...,ir.¿, :.-. :~e
<br /> ....ion at the ùme 01 delivery. rne deliverc-:! ieems shall be of new .....anufac:~rc including all ;>artS, sole cüsc:'C"Jon 01 C!Tf, to be ¿eii::qc",nt '""it.'> rC'SpeC"'. to the payment of ;:r-:.?t:-::¡ :.ax., :0 to'e C,~ a: :~,
<br /> "".,,~nents, and acc=ry items. E.quipment ,hall be delivered comple!e!~ a.=",:led. adjusted, serlie..:. t.",e ?"';=aLs are opened- in to'.e ..,ent to'e suco=ful propone"t suc.s..q"ento~¡ :...:om., ¿,iir.qcen: in c'"
<br /> and reae:1 for C'Ontinuous heavy du!'f service. ;>aiI:T:enr of CTf tax." such fac: :nay 'or.sÙ~<c !""unds for canccUa~cn of c'., :on""c:.
<br /> ("0) ~cc.r.to'u-..ancin! an,-:".~'1g (.0 t.'>e 'ont.--ar;1 herein, if to'., s~o:..-,f-.:l ;:r::?,nent is ¿,iin:;-,"c.: 'n
<br /> 3. ClMlF1CATION OR 0B.IEC110N TO Si'EGF1CA110NS: If any per-An :oo:cmpladng submitt'.n! a ?<'Y"'enc 01 ;:r-:.per-:-¡ tax., at c',e :::ne of in'Ioíc~'g, proponent he"oy =iF~ "-'i' ?<"""ec,o> to :., =", '0:
<br /> ?",POSaJ for this contraCt is in doube as to the Toe meaning of the specificatio~~ or ot~er ?I">posal documen", ;>,,-r:ormancc 'Jnder this O"Jnto...... (0 to'e aT! for to'>e payment 01 said de::n:;"ec" =.,.
<br /> or an~?<," to'>erccf, he may submit to t~e ?u,,::asinz "'zene on or b<!fore TI~ (:0) CAYS ??JOR to sched~lcd (c) So ;:ro;=al suomi"..: :..e,..~' sr..aU b. oonsidereé tL-~...-, ::,e ;:r:?,oen( 'H'""nts :i,-,: c:oon
<br /> opening. a request for clarification. All such :equesc.s for information shall :., "....de '" ""'riting and the per-"'" """"don of a O"Jntrac: '""iL' c',e C7"~, he 'Hill noe enzase in em;::Oyment p"""""" 'Hhich :-..ave :he ,ife-::
<br /> ",omi,,!n! the request will be r"p"nsible lor its promp' delivery, Any incerprec.a"on of t.'>e proposal will ò< 01 cüscr:..,,~-.ating agair..st 'mpio~..,., or ?"",?"",,-j.,e employ,,", :...:a= 01 age, ""gion, "'ce, <e:er, '"',
<br /> m.>de only by Proposal Amendment duly issu¿. A copy 01 such ?ro?",,"1 ~,mendment will be mailed or c:~, !-.andicap, or r.atior..a! cf.r-' ar.d 'Hil! submit rep"rts as to'.e C;T~ :-...a~ ::.e:eai:c: :"",,uire :0 =-="
<br /> deûverc-:! to each person receiving a set 01 Request for Proposals (RFP), ne CT~ wi!! ooe be resp"nsible for """'pilant..
<br /> any oÙ'.er explanation or ineerpretation of the propose<! proposal "",de or given prior to the award 01 to"e (d) ne C!T~ may. howev." rej..:: ail p"'posaLs and readv.;:-.:.. if approp"..a:c, 'Hhene"" it" ¿..",,<,,-
<br /> contract. Any objections to the specifications and requirements .. set forth in L'" ?"';=a1 must be filed in in the Zt interest 01 t.'>e C7~ (0 do so, and :-..ay r.ject any part of a proP'"JSaÌ 'J.'~= to'>e pr-:.P'"=¡ has:.,.,o
<br /> writing with the Purchasing Agen, on or before TIN (10) OA':"S PRIOR to sc::¿~ied opening. qualified as ?",vided in Par. 3 (iùì oOOve. lssuanec 01 this sol¡ci<ation dGð 00( <'Ommi, C;T~ :0 ?<'~ any
<br /> = inc~rre-j in the pre;>a"'t¡on 01 a propo<al or to procure or .....ntrõ.... fer :u <entents, 1".,e C7~ ",..a,
<br /> ~. PREPARATJON CI' PROI'C1SA.LS: Proposals '""i!! be prepared in accorda~.cc with the following' also '""aive any minor inlorr..alid.. or ""'!,JIanti., in any pro?=L
<br /> (a) All inlormation required by the proposal form shall be (urnished. Th. p'"'p"nent shall print or type
<br /> his n.ame and manually ,ign ehe Request for P"'posals IN DU1>UCATF- (s.,... tar. S(a)) 9. I'RL.AW.\RD SURVEY: Af<c: bid opening and pnor to award, CT( r=rl., to'.e f.:¡r.t to ma,e a ;:"
<br /> (b) Unit pric.. shall be shown and '"here there is a conflict berween the uoit price and toral price, the award sur'ey o( any or all prop"nen(s lacili"., and equipment to be """" '" c':e ?trfor:nance or 'Hor,
<br /> unie ,r.c. shall govern. under this .,Iicitation. Pro?Onent agrees to allow ail re35Onao¡e r«¡uests !cr :r..s?"",ion 01 ,uch radi~",
<br /> (c) Alternate proposals wi!! not be considered unless authorized by the 'Req~est lor Proposals: with T'Ho (2) days advance ""o<:e. Failure to allow such an UuP"'""-"on s¡'..aJ ::.-. oa= !or rej....."on 0
<br /> (d) P"'pose<! delivery must b<! ,hown and shall indude weekends and holidays. (s.,... Par. 10 (b)) proposals as ""n.responsive. crn !<Ser¡., the right Co reject faditi.. or eq~ipment as ur")cOtptabie !o
<br /> (e) P"'ponent will not indude lederal nor S<ate 01 Texas limited sal." exc;,.. and use taXes in proposal ?triormanc. 'Jl1der this solicitation as a r.,wt 01 such pre.award sur¡ey. In adGition, pro?Onen(s "pu""",
<br /> prices sine. the OTY is exempt (rom payment 01 such tax... CV.T.c.A.. T... Code, 151.309) and safer¡ ro<ord relating to qualiry of performance may also be used for pu~ 01 evaluatin
<br /> (0 P"'ponent cenifies thae he is a duly qualified, capable, and oth~r""~ bondable business entity, that p"'p"nen(s "'¡lability lor award under this solicitation.
<br /> 1M: is not in or coneelnpLa... Receivership, and !1M not filed for bankrup"'¡' He lunher «"ifi... that the
<br /> Campany, Co'7"C2Ition or Partnership is nee currently delinquent with respect to payment 01 property tax.. 5,10. AW.\RD OF CXJtn'J!..'Cr: rne City Council 01 the CJTY will award to'le <:ontract to the resp"nsÎo¡,
<br /> w~hill CTt'. (So<: Par. 8(b)) , proponoent who .!Ubmits the lowest pro¡»sa! or will reject all propcsais and ÎS>ue a r~ solicitation. If ~~
<br /> reosponsible p"'p"nents submit the low"" and best proposal, the City Council shall decide b<!:ween tr.~ r~
<br /> 50 SU8MJSS¡QH 01' PROI'C1SA.LS: P"'posals and Proposal Am~ndments ther«o ,hall be enclosed in SF.AUD by d",wing lots in a manner prescribed by the Mayor. A contract may nee be awarded to a pro?Onent 'Hh,
<br /> ENVt!.OPES, mailed or delivered to ehe City Secretary at ehe address shown on page 1 hereol. The /{AM[ is nee the Iown! dollar p"'ponoent meeting specifICations unJess, belo", the award, each low.. pro?One:
<br /> AXD AOORESS 01' PROPONENT, ehe MTI: CI' 111£ PROPOSAl.. OPENING, MA1'DUAI. OR SI'.RVICES BID is giyen neeke 01 the proposed award and is given an opportunity '0 appear b.lore the Cry Cauncil 311
<br /> ON, and the RFP NUMBER shall be placed on the outside o( the envelope. I..1bels supplied with each p!<Sent evidence C'Oncerning tM Iow.r pro?Onen(s responsibiIi!'¡.
<br /> "'tion sMuld be glued to ,he outside 01 the proposal envelof>" (or this puf7"S"..
<br />
|