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<br /> sm. 1990 IS .':'\0 CONDITIONS OF REQUESï FOR PROPCSALS (RFP) PJ~~'
<br /> (a) The Cl1'Y """rv.. the right to :>«ept any icem or group o( items o( this proposal. unl... the <otn'Crion or I'<pla<emenc within J 1'<=l\.1ble rime, <:<>=<:tion will be !!\.1de Jt C:ncrJctor's e~F"nse.
<br /> ,ro~nenc ql1Jlifi.. !ùs proposal by specific limitatioru. (s"" P"r. 8 (iii) "bove)
<br /> ~) An aw:u-d sheet "tt"ehed Co the complete proposal", submittod. or other "..ritten "=pt"nce, signed 19. PATENTS. ~'T1ON. ^-'ID 1NFRINGEMFl'IT: Ûlntr:l<'.or J:ç:= to indemnify and ",v.
<br /> ~y c.'>e City Mal\.1ger or his d..ign.,. and "",iJod or otherwise furnished to the "",<essM proponent ","ults 1wmkss the Cl1'Y and all pe=ru d.ùming under the CnY, against J.l! d.ù",... ruits. dem.Jn.!5, or d.1m.1g.-.
<br /> in' . binding ..,ntr:ICt without further action by 'eicher P"rty. The Ûlntr:1ct time will <:<>mmence to run [or alk1«1 or "CtU<1l in[ringement 01 ¡>1cena, "'pyrights, or tr:1dem.:u-k5 by to,e =1e';...,15 or gooJs 1w-:1Î5i1""
<br /> \mmedi.1tely upon "ward 01 a ÛlnCl":1et. Wñen ""y periO<! 01 time is I'<ie~ to in :.,e <:<>ntr:1et documena ¡"'I'<UJlder unless the "'me are :k."I:Oniing to the C!1YS dr;]wings or desip,s. ûncrJ<:"".or J:ç:= to proc.".~
<br /> ~v d.Jys. it will be <:<>mputed to ,,"~clude the tirst Jnd include the I<15t d.Jy 01 such period. II c.'>e I<15t d.Jy 01 any in.kmnily. and "'ve ""rmless to'e C:ïY mom any c!aim. loss. or d.1m.1se from :.-.f-'._,sement o[ crJdem.>r1u
<br /> such ¡>eriod lalls on a Saturday or Sund.Jy or on a d"y m"de a legal holiday by c.,e Cl1'Y. such day will be p.1eents, copyrights, and unI.:ùr <ompetieon actioru with respect to ~ spec'~~ hel'<in.
<br /> omÎtled from the computation.
<br /> (c) Prices must be quoted F.o.R. DESTINA 11ON with aU tr:1n.sport"tion charx<' pl'<¡>1id. unless otherwise :u PROT'ES1'S: Any proeests, be!OI'< or a..'«r aw:uù. must be submitted in "'.,.,!i::S" c.'e Purch.1.sing Ase:1t..
<br /> sp«'.r,..¡ in c.'>e Request [or Propos;ili. (See Par. 26 below) ?:-o«:stS before aw:u-d must be submitted not lacer than Six (6) <J1end.1.r <!ays Üer bid opening. Su<=
<br /> (d) The Delivery Tune or Delivery Schedule offered by proponents will be cor.sidered in determining c.,e prc<escs shJ1 be ruled on by Cry ûund ""d ....Juced to writing. ., written ""iy to the proee:st shJ1 ~
<br /> Io>west and best proposal and in the breaking 01 tie proposa15 for ptlf?OS< 01 Jw:lt'és. In the event 01 tie [of'oo>'Jl'ded to c.'e Proponent or ûncrJ...or by the ?ureh.1.sing .4,sent. (See Par. I:). Prot...... ait.. JWar.
<br /> :owes; and best proposals. including delivery. award s""U be determined by dr:1wing Iou in a ""'Mer mt:Sl: be submitte<! within Ten (10) <!ays Jiter aw:u-d by City Council.
<br /> ,re"",òed by the Mayor.
<br /> (e) Cùler aw:u-d "'etors to be considered include; (i) ~dministrative ,,"~per.se :.., m.ùi..,g multiple awards. ::'1. DCS<'U"ŒS AND APPfALS: ï;,e c.'Y Council sh.all be the ",Ie and Itul Jut.,o:iry on issues 1'<l.1!i::g:=
<br /> òowever. CITY shJ1 only make award to more th.1n one proponent if and when. in >0 doins. the additional c.'Iis ..,n~~ The Puri:h.1.sing .4,ser.t shJ1 Jet '" the CITY ..presenutive in c.,e:sruar.ce and admir.is=do,
<br /> aw:u-d results in a minimum savings o[ Two Hundre<! and Fifty eolian (5".:.50.00). Th:. Two Hundred and o[ c.~is co=<'"~ and shall issue ...,d ~e aU docu:nents. notices, ...,d <o"""!"C""er.ce. Except '" "..
<br /> ::Icy CoIL:1r (5".:.50.00) amount represents CITY'S adtninistrntive ""1"'- (æ.--..:: ...,d inJireco:. =) o( making in Par. 38. J.l! do.:umentS. noci..~...,.¡ co"""!"Cndence not issued by or '" c.,e ?-.:..-:::..ring Agent sr.. ,iii
<br /> :.-.dMdu..! awards to respective proponentS. Unless a proponent qualiñes ~ propcsal J5 oudined. in ;and ",id., and shJ1 be consïo:e""¡ .. not having been issued or =-..ived. Documents, nc oc
<br /> '=gr3ph S (ilil above, CITY reserv.. the right to m.Jke award in such a :r.anner c.""t c.,e maximum pcsstble "'r=pondence issued by the ?ure:usi."g .4,sent, to which the Ûlntta...or or ?",?On""t dO<$ not as ,..ú:
<br /> SJ'"Ùlgs an. ac!úeved. Multiple awards shJ1 be "",de only when necessary to obc.:ù.., aU m:¡uired items or requû-e a written noti.. wic.'ü.., ,'" (IO) calendar d.Jys [rom rec.ipt c.'>e=i. '" :.,e Purc:h.1.sing .,sen
<br /> ...l"rice, when savings offset the admini5tr3tive ""pe-. or J5 otherwise d",e=i..,ed :y Cry Council to be in ~g the = point 01 c!:sJgr-ee:nent desc:-:bed in deuil. Should c.,e =tter.:>oC be resolve<! to "'\
<br /> :..... best :..,terest 01 the OTY; (ii) warranty/guarantee period or extent oi <overage;;uo.d (ilil ability co deüver ûntractor's or m?Onen(s sari5Îaction. a Socice 01 Appealsh.all be subrrJtted '" Cry Ûlunc'.10 cM:>ugil t.,
<br /> or perio= J5 determined by pre.award surveys when cJ.l!ed [or by the ",üciurlon. ?-Jr1:.'tasing .'sent...,;cJùn Ten (10) <!a~..:rom ...-.eipt 01 such u=c.ia=ry ",,!y. .",pe1l=t sh.all c.'en have
<br /> (I) The Scate 01 Texas does not provide T= resident proponents any .t.1\'antage over no=idenc :..... righc to be heard by Cry û",.,.,.~ Toe d.,.,.;..sion o[ City Ûluncil shJ.il be ;;,..Ji :u:d conclusive, and s¡..o..:
<br /> ,ropor.entS in the evaluation 01 proposals or aw:u-d o( "'n""cu. l= resident pro?Onent' meJN a be :inding on aU parti.. conce",ed. In ~e event appe1l=t is still not "'c.i:ed. he =y pumle :.,e mar:.
<br /> ?roponent whose principal place o( b",iness is in T=, and includ.. a conln...or whose ultimace patl'nt L., a..,ure o[ competenc jur'.s&:-'-on L., Hays Counry, T=. and L., acco""'.:a..= "'-:':.'1 c.'e !.aws 01 c.,e St:!:
<br /> ::>mpany or majority owner has its principal place 01 b",iness in Teus. V -'-C$. .\r'dc!e 6O1¡ prohibits o[T<XJ5. ÛlncrJceor shJ.il cond..",e ¡>e,.;orma.nce o[ the conttaet dur'~'g all ",,?utes wit.~ CIT'!. .'.
<br /> Jw:u-d to a non.Texas resident proponent !rom any rulte which provides its resident proponents with "" production o[ ~ shJ.il be d.!.a~',,: or t.'e rim.iy d.livery o( ¡ex:.:. or furr.iÛ.ing o[ ...rvic.. be pl'<jud.ic..;
<br /> Jcivanuge over T= resident proponents ",'\less the non. T,,"~as resident proponent is lower wn the T= ddaye<! or ¡>cstponed pending resolution 01 any disputes except.. ûncrJc:or ...,d CITY, may oc.'!e,...,;..
<br /> ~t proponent by the same or Jr"acer amount Wt Texas resident proponena must be lower th.1n the agr-ee in wrid.'g.
<br /> =?""Ùve rulte', resident proponents in o.-'..er to receive an award. To"Ú5 prov'.sion doe< not apply to a
<br /> <0= involving rederal funds. ::::!.. PA'noŒX!S: Payment sh.a!.! 1)0 ::-.ade by check or warrant by CITY u?O" ",c...'ac:ory delivery u-
<br /> W Conttaetor sh.all not advertise or pubÜ5h, wi:.,out C!1YS prior written «:nsent, c.~e laet that Cl1'Y ac:t~e o[ icems and submission oi Invoice to the address below lor ord.,.. ,LacO<i by c.,e Purcha5i..,g
<br /> '"u entered into this eonttaet. ""cept to c.'>e extent necessary to comply wic.'! propec m:¡uestS [or irúormaûon .4,genc, or.. indicated on Delivery Oroers place<! by other authoriud CITY otic.. and/or deparonentS, (s.,..
<br /> :""" an aut.'>oriud represenca.tive o( the !..:era!. St:Ite, or local government. ?at. 23 below)
<br /> 11. Tro!NICAI.REP!!ESENTA11VE$: The issuance o( advice, approvals. or Ìnm'Jc-'..on.s by CITY'S technical Fin:uu:e Director
<br /> pe=""el or other represencatives shall be deemed expression.s 01 ~=nal opin.'on only and sh.all not affect keounts Payable
<br /> em or Ûlnaactor's rights and obügaoon.s hereunder unless same is in a wriring and signed by an 630 E= Hopkins
<br /> aut.'>oriud represenca.tive o( CITY and w hK.ì expressly rultes that it constitUtes an a:nendment hereto. CITY'S San M=. Texas. 7S6éó
<br /> e ~ring and technical pe=MeJ IIIJY render J5Sistance. or give technical advice co, or effect an exchange
<br /> o( ;,-Jo=oon with, the Contractor's pe=Mel in a liaison ellort concerning t.'e goods to be Iurni5hed (a) For purpos:es o[ payr::et.t 6counts. time will begin upon sac.f=ory delivery 01 gex:.:. andlor
<br /> ~.ete".,..èer. Such exchange 01 irúonnarion or advice shaU neither aucr.ome the Ûlnlnetor to ehange the submission oi accepcable L.,voice, whichever is!J.st (See Par. 16). P..-jaJ ¡.a)==""¡¡¡ nO( be made u..,;""
<br /> ¡ooès ~.reunder, or the provision.s 01 c.,e conlnct, nor sh.all such change in the ¡oocis or provúion.s 01 thi5 speé/ic.>ily reque:sted and approve<! by CITY prior to contrJcr. award..
<br /> co= be binding upon the CITY unless t.,corporated J5 a change in ac::oreance wit.'! the applicable change (b) ¡... a :rúnimum. invoices sh.a!.! include; (i) Name. address, ar-.d :e!epÌ".or.e number 01 ConCt1lC'.
<br /> ,r:ms1On. ..-.d similar Wormadon in t.,e event ¡.arment is to be made to a di.'f"oe:".t add..-=, (ûl c.ïY ConCt1l...
<br /> c.livery Or-'..er number, (ilil idenrii'.c:1c-on 01 ice:ns or service J5 ouiline<! :.~ r:.e o-..~.ttJC'~ (iv) quantity or
<br /> 12.. RlCIIT 10 ASSURANCE: Whenever one paItY to this contrnct in ¡'»:1 !aic.~ òas I'<ason to question c.~e ~2nûties, applicable unit p:-ic... total pric.., and total amou:-.c. ...,d (vi) any additional ¡.ayr-..e"
<br /> other ¡>1r-:-ls intent co perform. the former :nay demand Wt the other paItY give wrir-.en =nce 01 intent :.1..'ormation which may be cal:..: for by c.,e ::on=C'...
<br /> :0 perform. In the event that a demand is :r.ade and no a.ssur;]nce is given wic., Five (5) ¿'ys. c.,edemanding
<br /> ""cry """'y treat c.'ú5 lailure J5 an antici¡.atory ~,udiadon 01 this contraC"~ ~ PROMPT PA"OoŒNT N::i.: V_'-C-S. Ar~ 6011, applicable co o-..ncrJ<:".s. .,.~,¿"rs. suOco",: ,.J;
<br /> .."'ppliers, ....-.,uires that ¡.aymen:s 1)0 =de '..,;c.'Un Thirty (30) cale~èa: c.a~...
<br /> 13. CJN1'ïV.C!'C)R 10 Pc'oCXAGE GCCCS: Conc.......or will package ,oocis L., ac""""'"",,co with 8'»:1 (a) If C¡ïY rails to faY '""ir:ir. ~¡ (30) <!ay>, a One (1) pe!':e~c ?"'- :::c~c., inter",.. 'Y.",,¡¡¡
<br /> <omme,,:..1 pradce and c"mer's m:¡uiro::-.ents. All concainers shall be ",.ari<e<! '" ... to :d.~.ri.'y the concents ':.e adde<! at the time payme~ts ..... :r.ade. To" law does not apply if :.'e :e=.. =i a ;ede.-J! 3'" ,1.-:
<br /> '""i:hou: openin,. Each shipping ::oncai."er shJ.il be dearly and permanent:y =r,""- .. ;ocows: c...plation. or stacute ?reven:s c.-.{ ~-.::n :r..ùi:1g tim.ly p.ayme~ts '""ic., :":e~ ::::'.d>. Prop'"","""
<br /> (i) Concr;]ceor's name and add:"",. aF"'"- co ¡.ayr::ent terII'" [or '~:,iÒ :.,e ?:-orr.pt Payment Ace d~ no' a;:;:iy a: :.'e ti::\e ",oe cont;";><"
<br /> (ii) CiTY'S name and addr... and Jppiic~ble contrnet and/or d.live:y order. eote".,; into. Contraceors mus-. ?"y :.,.;,- suppliers the same On. en ?,,:-...:.t ?"': :nonÙ\ :nter"" on :::û
<br /> (iü) Ûlncainer number and ,ctal number o( cont"ine.., e.g. &:x 014 &:xes. ~".at mis> :.'e deadlines. SoOccnc.......:" :n\1.1" ¡>1!' suppliers by 7<n (lC) ca:e~.= :ays ar.e: ?-,yr-..." ..
<br /> (iv) The number 01 the C"O~.tzine: :.eari.,g ¡he p"cking slip. =0:-"': :y :.,e suOconc.......:r. C:II:'...",C" mU5t apply for inte:..-sr ?"Y"'<~:s ~ ~-.<y :.e".'" suÓ ::::e:
<br /> (J) ûn[:<1c:or shall bear the c= :f ¡.ackag;ns unless o,he,..""is-. ?r:>vid..-'.. Goo-":' sbll be suiubiy .~... due but IICC ?"i<i ¡;.,.¿:iIl.. "'-r." c:.e day aiter either of :.:" :o!Ic.~:..". '~:-.iÓev.: '" '.lte:;
<br /> ¡>ac",," to =oco !owes'( trarupo...",don cC'S".s aIld shall conform with all a?,;:coc:. ,?"",-:;;catioru. C.:"S ",:isfa...o,y and acce?uble ¿eli'"",! c, ?",r'.:r:-..an« h.1.s been coO".?,e","'-, or. (li; ::-.:-.~ ar.d pre?,,: iIl'"
<br /> ::-'UIlt or ""'ei,nt sbll be fi""l Jnd conci",,:',. on shipments not ~c<orn?"n:""- 0'1 ;:.>c,iIl. !:su. '" =oive<! Jt c.'e desi,r.ac""- ,'.lco.
<br /> (b) III"oic.. must inc!ud. aJ ,:10=..1cion required and be ::-....::ed :0 ::.0 «¿ress "",," for ov :,.,
<br /> 1-1. SìUPML.'iT tINDER Il.ESERVA11ON PRCHIIIrn:D: Concr:Jccor is not auc.",o:-'-=""- :0 s¡',i? :.,e gooJs under ::-'11([;><:"- For pur¡x>ses 01 «::-.?:,;II. '~it.'! :'".. ?:empt P~yment A.... :;..,.,e :"'" C.:: "'gin oni.....s or 011::;
<br /> "",,'ation and no tender 01 a bill 01 lad:n, '....ill operate '" a tender of ,-:r..::. :ill;..,. inru-~<:".ior.. ""ve be-..n co".?li..: '""icn or proper de!ivery or ?-.r'.or:-..anco ::.." .:.a-..n ::-..::c:. "'tí.s:ac:cr
<br /> '~l'Jchever is ~ CI.( h.u 7'~.nr! Cne (21) <!ays in which to IIOci~, ÛIl:'.......C: of erron..,u.s inveice .
<br /> 1:>' ~O REP\..A.CEMFl'IT OF DEFEC11VF. ~DF.il: Eve,..¡ cender or de!i',.",! o[ .-:r..d5 :nust fully comply with ';-upmenr/"'!'",ices. 11 no ûn,ra...or o:-."Or is found, the original date 01 deiiv.::, 0: ","'"ce '""as ?,,"';or:::.,.:
<br /> at.l ?","is:ons o[ this contract J5 to qualir;' JIId :he like. II a tender is maee .~:UÓ d~ not fully ::onlorm. or <!ay aher p"'per invoice was =oiv",,~ '""hiÒe'ler is I:lter, shall aF,¡Y' Gis;:';'" 'NiH :., d.....:e""- at :
<br /> :.,is ,hall constitute a breach and Conc..."c:or shall not ""ve the right to suomtu:e a <cnlorming tender, }.érninistr;]dve Hearing he!d :y Cit! Cound or in a Ûlurt 01 com?,,«nt jur'.>G:<:".:cn. The ?,.vailin.
<br /> ?rovid..J, '""hel'< the time lor performa~.<e ;..as not yet ,,"~pired, the Contra...or :nay nodly C!ïY 01 iUs rt...,y ..,11= intere:st and I'<a.scr.acie a"orney's lees. Payments '""ill be d....:::..: to have be-..n m.3de
<br /> inter-tion to cure su<:n breach and may :.,en make a conforming teneer '.,;,hi., ",'e ecn=ct time but not payment ¡>ostnusrk d.Jte or <!ate 01 e:..-._",nic cran.smi5sion.
<br /> ..':erNard.
<br /> 2.-\. [)CS(D(JNTS: Prompt ¡.ay:r.e~c discoUnts will not be considere<! in d...o=.ining low propos<1is ,.'
<br /> 16.. MAllnL'{N;CE MANUALS AND PNITS CATALOGS: Con,rnctor shail lurr.ish CITY at 1<= Two (2) :naiUng awards.
<br /> maintonance or ...rvice manl1J15 and par.. oacalogs [or ,,11 goods furnish": under c.'.is ..,n=et. Ddm:ry;. (a) In connection '~ic., any discount off.,e<!, time wiil be comoo[..: !r-:::\ the date of r.....e"
<br /> """ CD<Dplde =ci] -=h """"""'" .md ~ are ~ by tbe Goy Pun:hasin. Ax=<- "'ppli", or ""..,ices or from c.'e <!ate a OOIT= invoice is ...-.eived, '""hichev.c is ~" later d.1te.
<br /> 17. WAJUVJ:ITYOP P1UCE.: The price co '" paid by the ClïY sh.J1l be t""t concain..: in C:ncrJctor's ProposJ! :z.s. P£J\fOR.MANCE BOtID: T:.e succ=(ul prop:,"ent(s) must furnish cr.e G.t a perio"""n.. bond Ir ..
<br /> which Cont=or WarTant:s to be no higher c.""n Ûlntractor's CUITent pric.. on orde" by others lor prodUC'" ""cOunt "" forth on page 1 01 cr.is ?",ue:st for Proposa15. This de?",ic is :0 c.. ?r.-",nce<! to the PurcÌ\.J
<br /> or services o[ the \tind and specification cov<re<! by thi5 contr"et for similar quantities u::der simil.:1r or like Agene, within Ten (10) d.1ys aiter nou.e 01 a'""ard.
<br /> condi,ions and methods o( purch.1.se. In c:1e event Contr"ceor breach.. this wamnty, the prices 01 cr.e itern.> (a) Faüure to provide a ?"rlo""""e. bond within the pr=nòe-:i period ,hail corulicu« a <omra.,.
<br /> <K ",rviees shaU be reduced co the Contractor's CUITent pric.. on orders by ocr.ers, or in the alternative, cm dtfault and shall be ca- for te=ir.adon.
<br /> NY cancel this contract without lIabilir¡ to Contractor for breach or Contractor's actual ""pe_. During the (b) T.-.. Performance &:~.d sh.a!.! be in the form o[ a Surety Bond ""....."te<! '~ich a Surety Com;
<br /> course o[ this contract. ClïY will be gi"en the opportunity co uke advancage o( ""y general price dec...... authoriud to do business in c.,i5 State, or a cJ5hiers check IIIJde payable to CITY and submitte<! te
<br /> Oft the items ordered. Purch.uin. Agenl.
<br /> (c) T.-.. performance bond o( the su<c=lul proponenu(s) shail be r...umed by ,~...rIT( °t'
<br /> 1J\. <;AFITY WARRANTY: ("",ntrorle, """m1nu that the .oods ",Id [0 CITf 'Mil ""nln"" tn chI' "Mru....d< ,""mnt...iL>" ", ,"" ~n<~r! ..,A fin'¡ ~_.n"n-- n' ,II ;.._- 'n "~.~'n_. ~;,\, -"""';';M' .,
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